Job Description

Corporate Values: Integrity, Respectful, Leadership, Sustainable

Position Summary: Performs clerical and administrative duties involving the exercise of independent judgment and action, as well as some non-technical bookkeeping tasks.

Reports to: Accounts Payable Manager

OVERVIEW

Plan and carry out assignments which require independent judgment to be applied within the rules, regulations and procedures of the Corporation and the Accounting Department. Problems concerning important departures from standard practices and procedures must be referred to the supervisor for a final decision. New assignments will usually consist of statements of desired objectives.

SUPERVISION RECEIVED AND EXERCISED: This is a non-exempt, non-supervisory position.

Examples of Duties

Perform master vendor file maintenance, including maintenance of all documentation for audit purposes, including W-9\'s, vendor request forms, and other correspondence related to vendor additions and changes.

Compose letters as requested. Proofread and send out correspondence as requested.

Open and stamp incoming departmental mail and correspondence. Distribute to the appropriate staff for action.

Pick up checks received at Boniface office from Mailroom, and prepare daily bank deposits.

Responsible for archiving of Accounting Department records and maintain archive records. Maintain Accounting department file room. Assist staff with filing as needed.

Follow up on requests for information regarding old state-dated checks and 1099\'s.

Assist in compiling information requested by auditors.

Maintain inventory of Accounting Department office supplies, and order supplies as needed.

Perform routine data processing as needed, including compiling and inputting data. Gather source material for preparation of reports and other matters as requested.

Assist Accounting Department staff with large mailings, such as the 1099\'s and Section 8 HAP checks.

Serve as primary contact for business machine training and repairs, i.e. copy machine, folder/inserter machine.

Perform other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of: Principles, practices and procedures of efficient office management, computers, and various business machines. Knowledge of procurement practices and procedures is helpful.

Skills and Abilities

Skills: IBM PC or compatible and proficiency in software applications and spreadsheets (Microsoft Word and Microsoft Excel).

Abilities to: understand needs, priorities, policies and procedures; comprehend, compile and interpret information; function with a high degree of independence; establish and maintain cooperative relations with those contacted in the course of work. Write clearly, prepare clear and comprehensive reports; keep complex records; comprehend written material and interpret and apply rules and instructions; and work well with the public.

Minimum Qualifications

Minimum Qualifications:

Graduation from high school or equivalent, and four years of progressive experience in office clerical work.

Substitution: College courses or degree may be substituted for work experience on a year-for-year basis.

This is a level 12 position with an annual salary of $ 41,395.99 (26 pay periods). Excellent benefits package.

Insurance Benefits

• Health Plan - Medical, Vision, Prescription, and Dental
• Employee Assistance Program/Wellness
• Life Insurance - Basic Life and AD&D

Optional Insurance Benefits

• Group-based insurance premiums - Optional life, Long-term, and short-term disability
• Voluntary Accident, Hospital, and Critical Illness
• Flexible spending accounts for tax savings on eligible health care of dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS), Employee and Employer contribution
• Option to enroll in AHFC Deferred Compensation Program

Paid Leave & Other Benefits

• Personal Leave with an accrual rate increase based on time served
• Twelve paid holidays a year
• Health Club reimbursement Plan
• Education Reimbursement

All external applicants tentatively selected for this position shall be required to submit to urinalysis and breath alcohol testing to screen for illegal drug/alcohol use and complete a pre-employment physical prior to appointment.

APPLICATIONS MUST BE RECEIVED BY AUGUST 3, 2023

PLEASE DO NOT APPLY AT WORKPLACE ALASKA

AHFC May Offer Hybrid Teleworking Opportunities for Some Positions

AHFC provides employment opportunities to low and very-low income persons, in compliance with Section 3 of the HUD Act of 1968. Public Housing Residents are encouraged to apply.

EQUAL OPPORTUNITY EMPLOYER

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