Job Description

Salary: $86,400 - $129,600/annually depending on experience

Candidate MUST have CostPoint experience.

Position Summary

The Accounting Manager is responsible for assisting the Controller in managing various aspects of the accounting functions. Performing daily, monthly, and annual accounting functions and transactions including managing accounting software, payroll, cash receipts, payments, and accounting for financial assets and debts. This position will also monitor and create financial reports for auditing requests and Board of Director meetings. The incumbent will establish and maintain internal controls to achieve the objectives of effective and efficient operations, reliable financial reporting, and compliance with applicable laws and regulations (2 CFR200 Uniform Guidance/OMB compliance). This position will use independent judgment to plan, organize, and manage the accounting functions of the company. Performs advanced and specialized accounting assignments, often involving complex and confidential data.

Details of Responsibilities

General Essential Job Duties:

• Manage and ensure timely and accurate recording of accounting transactions.
• Manage the month-end close process for accounting and reporting, including journal entry review, reconciliation review, financial reporting, and compliance.
• Review transactions posted to the general ledger for accuracy throughout the month.
• Review and approve bi-weekly payroll, including retirement plan contributions.
• Work with PEO to ensure all necessary payroll tax documents are prepared and filed for each state in which the EarthScope Consortium conducts business, including reports for monthly and quarterly payroll deposits, end of year payroll tax statements, W-2\'s, and 1099 vendors.

• Review and approve monthly balance sheet reconciliations.
• Coordinate the preparation of financial documents like income statements, balance sheets, and detailed income and expense reports as needed.
• Maintain accuracy of the credit card reporting system.
• Manage inventory reporting and depreciation schedules.
• Maintain accounting controls by establishing a chart of accounts, monitoring, improving, and documenting accounting policies and procedures.
• Understand relevant current legislation and recommend updates to policies and financial internal controls.
• Comply with all federal, state, and local government agencies for financial reporting, annual reports and taxes.

• Work closely with the Controller on NSF audits.
• Coordinate with Controller on development of annual provisional indirect and fringe rates for annual budget submittal to NSF.
• Coordinate with the Controller on final and provisional rate agreements with NSF.
• Approve cash draws in the absence of the Controller.
• Manage corporate banking and administrative services, including operating accounts, private funds corporate accounts, wire transfer and ACH administration.
• Oversee the preparation of Accounts Payable and Accounts Receivable functions.
• Other duties may be assigned as necessary for the successful operation of the business.

Specialized Essential Job Duties:

• Serve as a back-up to the Controller.
• Identify, develop, and implement accounting system improvements as needed or recommended.
• Provide monthly analysis to the Senior Management Team of indirect department (G&A) actuals to budget variances.
• Assist Controller with preparation of EarthScope Board of Director Treasurer\xe2\x80\x99s Report and reporting documents.

Leadership and Supervisory Responsibilities:

Interact effectively and efficiently with the EarthScope Consortium staff, community and partnering organizations in support of Administration activities.

• Provide direct supervision of assigned accounting staff.
• Manage the time and schedule of assigned accounting staff.
• Supervisory responsibilities include hiring and developing staff, assigning, and directing work, appraising performance, resolution or referral of concerns and complaints, disciplinary action, and employee checkout.

• Expected to complete work through self-direction.
• Actively participates in matters of operational impact to the organization.
• Take calculated risks of growing significance, with consultation from other experts and Senior Management.
• Foster a professional culture through the use of strong interpersonal skills, verbal and written communications.
• Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
• Take a leadership role in promoting and fostering an environment of diversity, equity, and inclusion.

Qualifications

Minimum Education & Experience Requirements:

• Bachelor\xe2\x80\x99s degree or equivalent professional experience in accounting or related field.
• At least seven (7) years of progressive accounting experience.
• At least three (3) years of supervisory experience.
• Experience working within guidelines of GAAP, OMB Circulars.
• Experience in a government contracting or grant environment.
• Experience working in a project accounting environment.
• MUST have intermediate experience with CostPoint accounting software.
• Must have intermediate experience with SAP Concur software.
• Experience in a government contracting or grant environment.
• Understanding of GAAP principles
• Experience with MSOffice, Google Suites, Slack, Zoom, etc.

Preferred Skills:

• Master\xe2\x80\x99s Degree or equivalent professional experience in accounting, public administration or business or related field.
• Certified Public Accountant (CPA)
• Experience working within guidelines of GAAP, OMB Circulars.
• Experience working in a project accounting environment.

Knowledge, Skills, & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:

• Knowledge of advanced accounting and budgeting principles
• Ability to manage internal accounts to ensure proper and timely invoicing.
• Ability to develop new processes and internal controls that will increase productivity.
• Ability to take initiative and work with minimal supervision.
• Excellent communication and ability to work professionally with clients, vendors, employees, managers, and supervisors.
• Solid understanding of accounting concepts.
• Ability to provide resolution to various problems that are typically NOT well defined and require some clarification or judgment to determine appropriate action, as additional information about the problem/ task is discovered.
• Ability to identify problems and review or research related information to develop and evaluate options and implement solutions.
• Strong mathematical and reasoning skills.
• Ability to manage competing priorities and complete tasks while meeting deadlines.
• Detail-oriented.
• Ability to clearly express information via schedules, tables, charts and commentary to superiors or management.
• Advanced experience with MSOffice and Google Suites.
• Advance experience in accounting database systems.
• Ability to solve complex problems using a sequential system.
• Experience working on significant and unique issues where analysis of situations or data requires an evaluation of intangibles.
• Ability to manage staff and provide professional development opportunities to continue to grow staff skills.
• Experience and knowledge with grant accounting and compliance.
• Ability to understand complex problems and apply accounting concepts.
• Ability to collaborate with colleagues and explore alternative solutions.
• Ability to organize and prioritize work schedules for self and staff.
• Ability to compute, analyze and interpret data.
• Ability to make decisions that have significant impact where failure to obtain results or erroneous judgments or recommendations would normally have serious results and may require substantial expenditure of resources to correct and / or achieve goals.
• Ability to reason and define problems, collect data, establish facts, and draw valid conclusions.

Other Requirements:

• Appropriate availability consistent with the EarthScope Consortium established practices and norms; hours may exceed 40 hours per week.

Environment

Physical Setting and Requirements:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to stand.
• Frequently required to sit.
• Frequently required to utilize hand and finger dexterity.
• Frequently required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually quiet.
• Occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.

About EarthScope Consortium, Inc.:

The EarthScope Consortium is funded primarily by the National Science Foundation, and the Consortium facilities are operated in cooperation with member universities, federal agencies, and many international partners. As representatives of the academic world, and stewards of taxpayer dollars, it is important that all of us take these responsibilities seriously and represent the Consortium with the highest of professional and ethical conduct. In turn, know the Consortium places a high value on you, as employees, and that we work diligently to protect your interests and provide competitive and appealing benefits to you and your families.

EarthScope Consortium\xe2\x80\x99s vision and mission provide a governing framework for decision making by the Consortium leadership.

Our Vision: An engaged society, resilient to geohazards, informed by geophysical discovery and global collaboration.

Our Mission: The EarthScope Consortium is a university consortium dedicated to transforming global geophysical research and education.

Our Core Organizational Values: The Consortium\xe2\x80\x99s core values are built upon a foundation of scientific and professional integrity. In order to accomplish our mission of research and education, as a community and science support organization, we value:

? Advancement of community science goals and their relevance to society,

? Excellence, innovation, and cooperation in science, technology, education, and service,

? Open access to data products and scientific exchange,

? Data preservation and stewardship for future science and society,

? Transparent community governance,

? Cultivation of diverse scientific, educational, and social perspectives,

? Efficient and effective use of resources, and

? Strong service ethic and a \xe2\x80\x9ccan do\xe2\x80\x9d attitude.

To Apply: Applicants may apply by going to the EarthScope Consortium, Inc. Career Center:

Salary: $86,400 - $129,600/annually depending on experience

Applicants must be authorized to work permanently in the United States.

EarthScope Consortium Inc. is unable to provide sponsorship for work authorization within the United States.

EarthScope Consortium Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

PI222147336

Earthscope Consortium, Inc.