Job Description

The Position Summary:

The AP Clerk and Administrative Assistant\xe2\x80\x99s primary role is to manage accounts payable and assist with administrative tasks in the Finance Office. The Accounts Payable role will be the primary position while the Administrative Assistant role will support routine office and general duties.

People are our main asset\xe2\x80\xa6Period. Recognized for their talents, craftsmanship, and pride, they represent the Ulven tradition.

If you\xe2\x80\x99re looking to join a dedicated company and team, keep reading!

Your workday will be a mix of collaboration and independent work with readily available support. You will play an integral role in the Finance Department!

This is a full-time, in-person (generally, Monday \xe2\x80\x93 Friday) at our Hubbard, Oregon location.

The Essentials: If this sounds like you, we want to hear from you!

• 2+ years of Accounts Payable experience
• Experience with integrated ERP, Epicor10 or higher a plus
• Proficient with Microsoft products (Word, Excel, & Outlook)
• Ability to work & contribute collaboratively and independently
• Excellent communication skills, both written & verbal
• Have a High School diploma or GED
• Willing to approach circumstances as opportunities
• Keen attention to detail and organization
• Excellent interpersonal skills
• Ability to maintain confidentiality
• Access to reliable transportation

The Task Highlights:

• Complete purchasing/payment cycle by receiving, processing, verifying, and reconciling vendor invoices.
• Ensure accuracy of invoices by analyzing documentation for coding, reviewing reports, and reconciliation to purchase orders and record entries in a multi-company organization.
• Resolve purchase order, contract, invoice, and/or payment discrepancies
• Manage vendors in ERP system by collecting W-9\xe2\x80\x99s, entering and maintaining up to date records
• Report year-end totals to assist with 1099 preparation
• Collect, monitor, and manage third party Certificates of Insurance (COIs).
• Maintain historical records by filing documents and printing/scanning invoices.
• Greet, direct, and sign-in visitors
• Sort, screen, and distribute incoming and outgoing mail.
• Daily mail pickup, in personal vehicle (mileage reimbursed monthly), at our other manufacturing location \xe2\x80\x93 4 miles away.
• Complete general paper and electronic filing

Benefits:

Classification: Non-Exempt

Annual Salary: $21-$23/hour DOE

Paid time off

Medical & Dental

401k

Employer paid Life and Long-Term Disability

EAP (Employee Assistance Program)

Job Type: Full-time

PI32921205-8722-b1a74407881a

The Ulven Companies