Job Description

Description

FULL-TIME/PERMANENT
ACCOUNTS PAYABLE MANAGER
FISCAL ANALYST 5 (IN-TRAINING OPTION)

Financial Services Program - Accounts Payable
Olympia, Washington - Thurston County

We are recruiting to hire at the Fiscal Analyst 4 or 5 level, and we will train a Fiscal Analyst 4 hire, up to the Fiscal Analyst 5 level.

Depending on which level you are hired at, your salary will be as follows:

Fiscal Analyst 4 - $4,723 - $6,349 Monthly

Fiscal Analyst 5 - $5,341 - $7,184 Monthly

The Accounts Payable Manager is an expert level professional that monitors financial activity and reconciles and leads the entry and compilation of fiscal transactions; performs complex analyses of fiscal activity for multiple funding sources and provides technical guidance and outreach agency wide. This position provides leadership and mentoring to a team of six (6) employees in the delivery of these services.

Autumn Starling - Photo credit: Larry James

Why This Role Matters:

Financial Expertise: As an expert-level professional, you\'ll be at the forefront of managing complex fiscal activities, providing technical guidance, and offering outreach agency-wide.

Leadership & Mentoring: You\'ll lead and mentor a dedicated team of six employees, fostering their growth and ensuring top-notch service delivery.

Strategic Vision: Your role isn\'t just about the numbers; you\'ll shape the agency\'s payment policies and procedures to align with our goals and strategic plan while adhering to state and federal laws and regulations.

Compliance Champion: You\'ll guide and advise on compliance with agency directives, policies, and regulations, including GAAP, OFM SAAM, and IRS guidelines, to maintain strong relationships with contract vendors and Program Managers.

Duties

Water on red maple - Photo credit: Jim Cummins

Our Accounts Payable Manager is responsible for,

Supervision and Mentoring of Accounts Payable Staff:

• Monitor activities to ensure timely and accurate compliance of policies and procedures.
• Provide training on correct methods and procedures in conformity with rules and regulations.
• Advise staff regarding the handling of non-routine transactions.
• Monitor and inspect work in progress to ensure continuity and timely completion of work.
• Assist in interviewing and hiring personnel.
• Provides employee feedback and the meaningful performance evaluation and ensures training opportunities.
• Work with direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff.

Manage Accounts Payable Unit:

• Assign and monitor the workload of the Payable unit.
• Direct and coordinate the daily activities of the accounting staff to record the revenues, expenditures, assets, and liabilities of the agency quickly and accurately.
• Distribute vendor payments, invoices, statements, batch verifying, and reconciliations to staff.
• Ensure fiscal month, fiscal year, and biennial deadlines are met, regarding vendor payments. The Payable Unit\'s goal is to have all payments made within 30 days, to keep vendor accounts current, and minimize the need for the state to pay finance charges.

Customer Service, Engagement and Liaison:

• Responsible for providing excellent and timely customer service on related issues. Participates in agencywide training on Payable related fields.
• In conjunction with Fiscal Officer and Disbursements and Inventory Manager, works with Agency Management to resolve complex issues. Provides responses and/or options for outcomes such as ratifications.

WORKING CONDITIONS:

• Work Setting, including hazards:

• Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours; most tasks will involve sitting at a desk and working on a computer.
• Incumbents must be able to work amid distraction.
• Telework is potential after initial trial service period is passed and training is complete
• Office hazards include working under fluorescent light, repetitively entering data into computer, looking at computer monitor for long periods of time, sitting or standing for long periods of time.
• Schedule:

• 40 hours a week, with the potential of flexing hours or accruing exchange time due to working more than 40 to meet deadlines and/or work on special projects.
• The typical work week is Monday through Friday.
• This position has a 60% In-person requirement with a potential of 40% teleworking based on business needs.
• Travel Requirements:

• Limited travel, some to regional office and to meet on payroll, taxes, etc.
• Tools and Equipment:

• Computer, phone, and 10-key machine.
• Customer Interactions:

• Broad in scope, may include agency Fiscal Office staff, other staff, program and business managers throughout WDFW, senior management, state and federal auditors, OFM, DES, Vendors.

Qualifications

This Fiscal Analyst 5 (in-training) series provides mentoring and career development opportunities for candidates with limited experience.

Candidates will be hired as a Fiscal Analyst 4 or 5, dependent on skills and experience.

To qualify at the Fiscal Analyst 4 level:

• Bachelor\'s degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting.

AND

• Three (3) years of professional experience in accounting, budget, finance, payroll, or public administration.

OR

• Current or recent experience as a Fiscal Analyst 3

To qualify at the Fiscal Analyst 5 level:

• Bachelor\'s degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting.

AND

• Four years of professional experience in accounting, budget, finance, payroll, or public administration.

OR

• current or recent experience as a Fiscal Analyst 4

OR

• Equivalent education/experience.

Note: A master\'s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

PREFERRED QUALIFICATIONS:

• Knowledge of Washington State government accounting software including but not limited to Agency Financial Reporting System (AFRS), Enterprise Reporting
• Knowledge of Washington State OFM SAAM (Statewide Administrative and Accounting Manual) as it relates to procurement and payment of invoices.
• Knowledge of LEAN management processes and implementation. Seeking new information; questions why things are done; tries new approaches.

Supplemental Information

Please note: Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

IMPORTANT NOTE:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:

JOIN THE WDFW TEAM:

Learn about our and the of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency\'s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to

. * Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 - Veteran)

• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE:

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at

. * Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 - MS)

• Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers.

As part of WDFW\'s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email JaymeChase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or .

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