Job Description

Overview

The Accounts Payable Specialist will be responsible for monitoring and managing vendor accounts, processing invoices, processing payments, contact with vendors, and record keeping. Work is performed by applying knowledge of accounting terminology and using spreadsheets and/or automated accounting systems. This is a dynamic role in a growing division that will evolve over time. The person in this role will have opportunities for advancement and the ability to grow with the department/company.

External US

Duties and Responsibilities:

• Maintain vendor master files, including adding new and updating existing vendors.
• Data entry
• Process vendor invoices, including obtaining appropriate backup and approvals.
• Utilize Docusign for approval on non-purchase order invoices.
• Voucher vendor invoices.
• Payment processing
• Work with other departments to reconcile and correct any issues that arise.
• Validate invoices received, 3-way match.
• Create purchase orders.
• Release purchase orders.
• Process 1099s
• Answer internal & external questions regarding payment status.
• Process and reconcile invoices, billing statements, and journal entries.
• Post transactions and payments to journals, ledgers, and other records.
• Reconcile and enter accruals, as needed.
• Prepare monthly journal entries.
• Post currency rates.
• Chargebacks.
• Upload Concur expense files to ERP system.
• Research and resolve invoice and/or billing discrepancies and issues.
• Prepare bank reconciliations.
• Assist department personnel.
• Prepare monthly balance sheet account reconciliation, as pertaining to job function.
• Participate in all aspects of the monthly close process.
• Participate in year-end closing and financial statement audit.
• Participate in budget process.
• Prepare memos, correspondence, schedules, reports, and other documents as needed.
• All other duties as assigned.

• Understanding of accounting principles and concepts.
• Understanding of financial reporting system and internal control environment.
• Experience with ERP systems is preferred but not required.
• Strong Excel skills are essential.
• Ability and willingness to learn and grow in dynamic role.
• Ability to prioritize and work on multiple projects through completion.
• Strong organizational skills.
• Attention to detail and accuracy.
• Strong communication skills.
• Possess the ability to follow instructions and work independently.
• Ability to work collectively with team members and across departments.

• Associate degree in accounting or relevant work experience

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will:

• Experience prolonged sitting, some bending, stooping, and stretching.
• Use hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment as required.
• Be frequently required to sit, talk, or hear.
• Frequently use fingers to type and do other fine motor tasks.
• Be required to use computers for extended periods of time, which can cause eye strain. Specific vision abilities required by this job include close vision for long periods of time, such as when reading and working on financial documents and reports.
• Need to use auto, air, and public transportation for work related travel (as required).

• None

Fujifilm