Job Description

The Alaska State Libraries, Archives & Museums is searching for their next Administrative Assistant to complete their team.What You Will Be Doing
You will be an essential member of the Libraries, Archives and Museums management team. Under general direction of the Operations Manager, you will: serve as a go-to person for facility management, open and close the building Wednesday, Thursday, Friday, and Saturday, and manage building rentals. You will assist in compiling items in the building that are due to be recycled, put into surplus, or disposed of. You will assist in the acquisition of library materials, support the Talking Book Center, and help the Alaska Newspaper Project with microfilming.This position will serve on the building management team to assist with opening and closing the facility for evening, weekend, and weekday shifts as assigned by the building management committee. Occasionally, the incumbent may be asked to work evenings for special events. The desired work schedule for this position is Wednesday through Saturday, 7 AM to 5:30 PM. Alternate schedules which meet the opening and closing needs of the building may be available for well-qualified candidates. Please note: this position requires a valid driver\'s license.Mission and Culture
The Division of Libraries, Archives, and Museums (LAM) collects, cares for, and shares materials and resources that communicate the history and stories of Alaska to help promote lifelong learning for all Alaskans. The Administration Section handles budgeting, procurement, hiring, general building operations, and personnel processes to free the sections of Libraries, Archives, and Museums to focus on their functions necessary to meet this mission.Benefits of Joining Our Team
As a key member of the Administration team, you will have the opportunity work with team members across the Division. The Administration team supports each other through open communication and information sharing about daily activities in a collegial work style. As an employee with the State of Alaska, you will have access to related trainings and professional development and an opportunity to advance within the State of Alaska workplace system.You will help care for a modern building that houses and protects a diverse collection of objects, photographs, documents, and audio-visual recordings that convey the rich history and culture of Alaska. These documents and objects represent Alaska as place, an idea, an identity; and you will be a caretaker of that legacy.The Working Environment You Can Expect
This position is located in the beautiful Father Andrew P. Kashevaroff (APK) State Libraries, Archives, and Museums Building in downtown Juneau. The APK is a striking base of operations. The APK has dedicated parking, easy access to the amenities of downtown Juneau, an on-site caf\xc3\xa9, and views of the Gastineau Channel and surrounding mountains. Our work environment includes an open floor plan workspace. The work culture is collegial, collaborative, and professionally inspiring as staff work together to support LAM\'s mission.Who We Are Looking For
Our ideal applicant will possess some or all of the following knowledge, skills, abilities, and experience:

• Experience with computerized accounting and reporting system. Experience with the State\'s accounting and reporting systems (IRIS and ALDER) is a bonus.
• Familiarity with building systems, design documents, schematics and similar documents.
• Experience ensuring the security of facilities or documents.
• Ability to prioritize tasks efficiently while maintaining a high level of accuracy.
• Experience with Microsoft office applications.

Minimum QualificationsSix months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)Special Note:
Examples of advanced clerical experience include:-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver\'s License (CDL).Additional Required Information**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet to be considered for employment at this time.APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska \xe2\x80\x9c " page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer\'s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.BARGAINING UNIT
If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.Contact InformationWorkplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed toFor applicant password assistance, please visit .For specific information about this position, please contact the hiring manager at the following:Clint Farr, Division Operations Manager
Email:

Government Jobs