Job Description

Supplemental Information

Administrative Assistant 4
Office of Workforce Development
Division: LRS
Location: Lafayette, LA
Position: 69196
Announcement #: LWC191428-3-4-24RC

This position may be filled as either a Probational or a Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and Agency wide permanent status employees); or by Detail to Special Duty or Classified Temporary Appointment. Current permanent status, classified employees may be required to accept a Probational appointment if selected.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Core Competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds.

Preferred Competencies:
Acting Decisively: The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Demonstrating Business Acumen: The ability to understand how the organization operates to achieve its objectives.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

All applicants selected for employment must submit to drug screening and background check.

If you are contacted for an interview, please let us know at that time if you need a special accommodation for a disability.

Applicants claiming a testing exemption based on 3.5 or higher GPA for the baccalaureate degree or master\'s degree will be required to submit an official college transcript to verify exemption claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The selected candidate will be required to submit original documentation upon hire.

The Louisiana Workforce Commission is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities \xe2\x80\xa2 TDD# 800-259-5154

LWC does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

For further information about this vacancy contact:
Rita Chambliss
HR Analyst
Louisiana Workforce Commission

Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:
To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:
Advanced.

Supervision Received:
General from a high-level manager or low- to mid-level administrator.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

Examples of Work

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

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