Job Description

PACE Anchorage Administrative Assistant Responsibilities:

• Support the mission of the Craig City School District.
• Carry out all directives from school and district administration.
• Comply with all applicable laws, Board Policies, and Administrative Regulations of the District.
• Be familiar with and comply with the terms of the Collective Bargaining Agreement.
• Personally demonstrate and facilitate others in demonstrating respect for the individual and cultural characteristics of others.
• Participate in and contribute to professional development.
• Maintain a high standard of professional ethics.

ESSENTIAL FUNCTIONS:

• Answer phone calls, distribute messages to staff and field complaints.
• Type correspondence, reports, bulletins, administrator recommendations, etc. and other general routine typing duties as needed.
• Maintain a current filing system-hardcopy and/or electronic as required.
• Perform any bookkeeping tasks and prepare reports. Collect and deposit appropriate fees as per District policy and maintain petty cash records and buyout receipts with Business Manager.
• Print and assist with report cards, test scores, and deficiency reports and mail copy to parents.
• Prepare and maintain a supply of various forms-hardcopy and/or electronic as required.
• Maintain a schedule of appointments and coordinate meetings, parent conferences, and school events.
• Sort and distribute mail daily. Check in received curriculum packages, make note in FileMaker Pro, and put in inventory or make arrangements for parents to pick up.
• Maintain a clean, orderly and efficient workspace and learning center for the public.
• Act as a receptionist and welcome visitors, determine their needs and direct them to the proper area or person according to school policy.
• Perform other related office duties, inventories, communications and computer program activities.
• Review all student information in FileMaker Pro and manage the program to include report cards, reporting, and tracking of various items including computer orders, media releases, and immunizations.
• Act as an information desk for supervisors, teachers, students, and parents.
• Assist District administrative office during summer months as assigned.
• Maintain learning center files.
• Design marketing materials and dispense as needed.
• Enroll students in online programs.
• Assist in maintaining website and social media.
• Create and distribute monthly newsletter.
• Other duties and responsibilities as assigned by the principal.

Only minimum duties are listed. Other functions may be required as given or assigned by the Principal or Superintendent. EVALUATION: Performance of this job will be evaluated in accordance with the Board\'s policy on Evaluation of Classified Personnel. EQUIPMENT USED:

• Computer, calculator, copier, fax machine, intercom, telephone/voice mail/email, emergency response systems.

WORK ENVIRONMENT:

• While performing the duties of this job, the employee regularly works inside. The employee must be able to meet deadlines with severe time limitations and frequent disruptions.
• The noise level in the work environment is usually moderate to quiet. The environment can be very noisy at times.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is frequently required to sit; walk and stand; twist at neck and waist. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in quiet environments.

MENTAL/MOTOR DEMANDS:

• While performing the duties of this job, the employee rarely performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are infrequently available. The employee must frequently work within time constraints and maintain intense focus. The employee is frequently involved in social interactions that require oral and written communications.

The physical demands, work-environment characteristics, and mental/motor demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Craig City School District is committed to providing equal educational and employment opportunities, services and benefits to all students and employees without regard to race, color, religion, physical handicap, national origin, sex, or other prohibitions. This policy is consistent with local, state and federal employment laws and regulations. Requirements:

• High school diploma or equivalent supplemented by or including courses in office organization or secretarial skills, or any combination of training and/or experience that provides the desired knowledge and abilities.
• Prior service demonstrating responsible office experience (preferably in a school district setting).
• Proficient word processing, writing and communication skills
• Strong interpersonal skills, ability to maintain confidentiality and get along with people.
• Ability to use basic office machines and perform minor repairs onoffice equipment.
• Knowledge of accounting and record keeping procedures. Must possess good organizational skills to make office operations efficient and effective.
• Ability to work with little or no supervision.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Salary:

• Part-Time 10 Month Position. Per CEA Negotiated Agreement for Classified Hourly Employees

Benefits:

• State retirement plan

Starting Date:

• ASAP

Closing Date:

• Open until filled

TO APPLY:

• Send updated resume and cover letter via email to Christina Woodward at cwoodward@craigschools.com

Job Type: Part-time Pay: From $19.67 per hour Benefits:

• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person