Job Description

Unit Description:

Are you seeking a rewarding and challenging career that allows you to make a difference?

Sodexo is seeking an Administrative Assistant for our food production facility located in Billerica, MA.

The successful candidate will provide a wide range of administrative, financial, and customer service duties, such as:

• Manage all accounting and financial matters for a single location account.
• Examine financial records to verify details of recorded transactions.
• Analyze and interpret budgeting trends.
• Assist in the monthly/quarterly/year-end close process to ensure accuracy and integrity of results at the unit/district/region/division level. Plan or assist in planning annual or project-specific budgets
• Provide support in resolving client billing issues
• Ensure accuracy and timeliness of financial data and statistics, including operating and administrative budgets.
• Ensure that assets, liabilities, revenues, and expenses for responsibility area are accurately reported and accounted.
• Interact with Finance Shared Services team and clients to resolve invoicing and payment/remittance issues.
• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes
• Assist in the implementation of corrective action plans developed during an audit.
• Provide support to General Managers/District Managers in order to ensure accurate results and help improve profitability.
• Manage label process for orders
• Provide accurate, friendly quality service to customers/clients when processing customer/client transactions.
• Frequently communicate with internal and external contacts and may be exposed to confidential data.
• Work with close supervision and/or under clearly defined procedures.
• Understand how the assigned duties integrate with others in the team.

Is this the right opportunity for you? We are seeking candidates that have/are:

• Proficiency in use of Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent Written and Verbal communications skills
• Ability to multi-task
• Bilingual (Spanish and/or French) highly desired

Sodexo offers a full array of benefits including paid time off, holidays, medical, dental, vision, 401K and access to ongoing training and development programs, tuition reimbursement, plus health and wellness programs.

Not the job for you?
At Sodexo, we offer positions that support a variety of career goals working in diverse business segments, including Corporate Headquarters, Corporate, Schools, Universities, Government and Agencies, Healthcare, Senior Living and Sports and Leisure locations across the United States. .

Working for Sodexo:
How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and career growth opportunities.

What We Offer:

Sodexo offers fair and equitable compensation, partially determined by a candidate\'s education level or years of relevant experience. While the budgeted range for the position is posted, Sodexo salary offers are based on a candidate\'s specific criteria, like experience, skills, education and training. Position Summary:

Manages all accounting and financial matters for a smaller sized single location account. Entry level finance position.
Key Duties
- Examine Unit financial records to verify details of recorded transactions. Examine financial records to verify details of recorded transactions. Analyze and interpret budgeting trends.
- Assist in the implementation of corrective action plans developed during an audit. Assist in the monthly/quarterly/year-end close process to ensure accuracy and integrity of results at the unit/district/region/division level. Plan or assist in planning annual or project-specific budgets
- Generate special reports and respond to data requests from management. Prepare and review reports and other written documentation. Actively listen to concerns and requests of customers and strategic partners, which helps to identify their needs and requirements and to resolve their problems.
- Perform unit audits. Perform ad hoc financial analysis for Unit/District management. Participate in the audit process, including assisting in identifying and resolving audit-related issues.
- Conduct training on internal controls.
- Provide Unit management with recommendations for action and/or modifications to financial procedures, plans, and controls. Provide support to GM\'s/DM\'s in order to ensure accurate results and help improve profitability. Provide support in resolving client billing issues, and managing and collecting receivables.
- Ensure accuracy and timeliness of financial data and statistics, including operating and administrative budgets. Ensure that assets, liabilities, revenues, and expenses for responsibility area are accurately reported and accounted. Ensure audits address areas of concern relative to the goals, performance objectives, and impact of economic, financial, and managerial programs in conformance with Company policies and procedures.
- Interact with Buffalo FSC and clients to resolve invoicing and payment/remittance issues.
- Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
- Driving the Zero Harm mindset Qualifications & Requirements:

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Sodexo