Job Description

Note to Applicants: this job is located in Juneau, Alaska. It is not a remote position and the employer does not promise relocation assistance.Job Summary: The Administrative Assistant provides organizational support for each GHS case manager and the Supervisory Case Manager including, but not limited to, calendar management, travel coordination, purchasing-related activities, and assisting with projects and assignments as requested. This position requires a high degree of initiative and flexibility. The Administrative Assistant will report directly to the Supervisory Case Manager. and is non-exempt and eligible for overtime pay.Supervisory Responsibilities: None.Duties/Responsibilities:

• Helps coordinate appointments and meetings for the case management team.
• Performs clerical tasks such as filing and scanning documents, organizing digital files, creating memos, drafting reports and other professional correspondence, and sending documents and agency announcements to employees and outside agencies.
• Receives and distributes mail, prioritizes correspondence, investigates, and follows up as required.
• Greets and assists clients entering the case management office.
• Compiles statistics and program outcome data for inclusion in reports, presentations, and special assignments.
• Coordinates registration and travel arrangements for approved employee training and conferences.

Required Skills/Abilities:

• Ability to function well in a team-focused environment that reflects the mission and goals of GHS.
• Excellent verbal and written communication skills.
• Exceptional time management skills with a proven ability to meet deadlines.
• Strong professional boundaries and ability to maintain the confidentiality of agency and employee information.
• Ability to problem solve and work independently.
• Ability to represent Gastineau Human Services Corp. professionally.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Office 365 or similar software with the ability to learn new or updated software, including the agencys electronic health record (EHR) system.

Education and Experience:

• High school diploma or GED required; associate or bachelors degree preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must pass the ADOC and DOH background checks.
• Must have a current drivers license and be insurable by GHS auto insurance carrier.
• Must pass drug test upon hire.

At-Will Employment Policy Statement

• Your employment with Gastineau Human Services Corporation is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Gastineau Human Services Corporation with or without cause, with or without notice, and at any time. Nothing in this policy or any other policy of Gastineau Human Services Corporation should be interpreted to be in conflict with or to eliminate or modify in any way the at-will employment status of Gastineau Human Services Corporation employees.

• The at-will employment status of an employee of Gastineau Human Services Corporation may be modified only in a written employment agreement with that employee which is signed by the Executive Director, or the Chairman of the Board of Directors, of Gastineau Human Services Corporation.

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Gastineau Human Services Corporation