Job Description

Job Summary

We are seeking an experienced and highly organized Administrative Assistant to support multiple professionals, including managers, managing directors, and partners, within a fast-paced and dynamic environment. The ideal candidate will demonstrate strong communication skills, excellent organizational abilities, and the capability to manage multiple tasks simultaneously while meeting deadlines.

Key Responsibilities:

Provide administrative and office support to various professionals, including managing calendars, arranging travel, and scheduling meetings. Handle incoming calls, direct visitors, and address inquiries in a professional and efficient manner. Organize and maintain files, both physical and digital, ensuring accuracy and confidentiality. Prepare, proofread, and analyze documents, presentations, and emails with attention to detail. Place meal orders for meetings and events as required. Utilize various software applications, including word processing, spreadsheets, databases, and presentation software, to prepare reports, documents, and other materials. Coordinate and manage schedules, prioritizing tasks and projects to ensure deadlines are consistently met. Adapt quickly to changing priorities, maintaining flexibility in a fast-paced environment. Take a proactive approach to problem-solving, utilizing strong decision-making skills when necessary.

Qualifications:

1-3 years of experience in an administrative or office support role. Exceptional organizational skills with the ability to prioritize and manage a busy workload effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn new software tools. Strong written and verbal communication skills with a professional demeanor. Ability to maintain focus and attention to detail in a fast-paced setting. Demonstrated problem-solving abilities and initiative in handling challenges. Strong ability to manage multiple projects simultaneously while meeting deadlines.

Desired Traits:

A proactive, solution-oriented mindset. Strong interpersonal skills with the ability to interact effectively with professionals at all levels. Ability to remain composed under pressure and adapt to new tasks with ease.
Job Types: Full-time, Contract

Pay: $16.50 - $18.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Schedule:

8 hour shift Monday to Friday
Ability to Commute:

Jasper, AL 35501 (Required)
Ability to Relocate:

Jasper, AL 35501: Relocate before starting work (Required)
Work Location: In person