Job Description

Hillwood Estate, Museum & Gardens seeks an experienced

Administrative Assistant

to support the Executive Director's Office. This role is critical in ensuring smooth daily operations, maintaining schedules, coordinating meetings, and managing administrative functions with precision and confidentiality. The ideal candidate is detail-oriented, organized, and professional, with a passion for museum operations and long-term career growth.

Essential Duties & Responsibilities

Provide administrative support, including filing, phone screening, maildistribution,and document creation using Microsoft Office and Tessitura. Manage scheduling and Outlook calendars, preventing conflicts and aligning with the Executive Director's agenda. Oversee conference room reservations and meeting logistics, including setup, AV, catering, and coordination. Maintain confidential records and files, ensuring discretion and security. Submit and reconcile travel and entertainment expense reports for the Executive Director. Manage SharePoint's "Employee Site", maintaining organizational charts, staff directories, and institutional documents. Organizing board and committee meetings, managing documents, and supporting strategic initiatives. Research and compose, contribute to the quarterly neighborhood newsletter, and foster community engagement. Support the Development and Membership departments by drafting correspondence, executing data entry, and attending meetings. Order and maintain office and breakroom supplies for the organization.

Qualifications & Requirements

Education:

High school diploma or equivalent; Associate's degree or formal training in a related discipline preferred.

Experience:

3+ years in an administrative role, preferably in a museum or non-profit setting supporting a senior-level manager.

Technical Skills:

Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint), Outlook, and experience with Tessitura preferred.

Key Competencies:

Exceptional organizational skills, attention to detail, discretion in handling confidential information, and strong communication abilities.

Work Environment:

Primarily on-site at Hillwood's NW D.C. campus

Benefits & Work Culture

Engaging and inclusive workplace with professional development opportunities.


Competitive health benefits, including employer contributions to a Health Savings Account (HSA).


Retirement Savings Plan


Generous paid time off:

3 weeks of vacation, 80 hours of sick leave, and 11 paid holidays

annually.


Commuter benefits, wellness support, and employee discounts at Hillwood's shop and cafe.


Free on-site parking and museum access.

About Hillwood

Hillwood Estate, Museum & Gardens, founded by

Marjorie Merriweather Post

, presents internationally significant art collections, dynamic exhibitions, and breathtaking historic gardens. We are dedicated to fostering a welcoming and inspiring environment for staff, volunteers, and visitors alike.


Join our team and be a part of a mission-driven organization where your skills contribute to preserving and sharing a legacy of excellence.