Job Description

This site requires JavaScript to work correctly. Please, activate it in the options of your browser.US0 suggestions are available, use up and down arrow to navigate themSearch JobsWhat job do you want?Apply to this job. Think you\'re the perfect candidate?WE\'RE SENDING YOU TO AN EXTERNAL SITE TO APPLYPlease verify the following information to apply to this jobI am not a botI am eligible to work in the United StatesEmailBy clicking Continue, I agree to CareerBuilder\'sandPROCESSING APPLICATIONHold tight! We\'re comparing your resume to the job requirements\xe2\x80\xa6ARE YOU SURE YOU WANT TO APPLY TO THIS JOB?Based on your it doesn\'t look like you meet the requirements from the employer. You can still apply if you think you\'re a fit.Job Requirements of Administrative Assistant:

• Employment Type:

Full-Time * Location:Williamsburg, VA (Onsite)Do you meet the requirements for this job?No, Return to JobsSHARE THIS JOBCopy the below link to share.Copy link Job URL Copied Successfully.Administrative AssistantBluegreen Vacations Williamsburg, VA (Onsite) Full-TimeJob DetailsThe Administrative Assistant completes administrative functions related to sales and marketing to ensure the accurate entry and coding of guest information, data integrity, premiums, site level accounting functions, payroll, HR and reporting as required.Duties:

• Prepares timely and accurate payment of Accounts Payable for Marketing and Sales, including voucher preparation and tracking.
• Performs financial month end processes.
• Processes vendor payroll, including collection of negative balances. Ensures vendor payable reconciliation.
• Calculates Hotel, premium and miscellaneous accruals.
• Tracks OPC/IH Deposit Collection and Reconciliation.
• Processing and submission of payroll for Sales and Marketing, including Kronos tracking and processing of commissions for specific items such as retail sales and upgrades.
• Conducts new hire orientations and paperwork, status changes, terminations, benefit enrollments and serve as Corporate\'s contact for other general employment requests.
• Schedules administrative support associates for adequate coverage without overtime.
• Ensures that Systems Access Forms for terminated associates are submitted in a timely fashion.
• Creates weekly orders to maintain sufficient quantity, security, disbursements, weekly/monthly counts and reconciliation.
• Monitors and Audits Premiums
• Ensures accurate retail prices and maintains a master listing of all premiums.
• Tracks Collateral for Sales & Marketing Operations ensuring items are ordered in a timely manner, readily available, stocked appropriately, secured and utilized within set guidelines.
• Produces various BI or Concierge reports as required by management.
• Completes reports for Sales as required such as the Cash, PAC, TPAC and QAS MER reports.
• Prepares and tracks for approval and expiration of all CSRs, Coding Requests, Business Plans and Appropriation Requests after DOM delivers the completed contract.
• Guides and tracks approvals for above through National Sales and Legal to help implement any new programs or renew existing premiums and contracts.
• Maintains offers, tour/hotel/welcome center allotments, retail items, hotel costs, vendor costs as defined by approved contracts/agreed upon allotments by DOS/DOM.
• Updates Telemarketer, OPC, Verifiers and other IDs as applicable.
• Maintains the Premium Inventory Management System. Builds banks for new locations, add, transfer & distribute inventory.
• Ensures policies and procedures are followed and policy waiver is utilized when DOM/DOS authorizes an exception.
• Assists with Site Level Admin audits to ensure SOPs are following and coding guidelines are adhered to.
• Tracks and maintains business licenses, real estate licenses as applicable, and federal/state mandated postings.
• Tracks escrow and Sampler accounts ensuring deposits and refunds are handled per standard procedure.
• Ensure Customer Information Security policies are enforced, monitored and adhered to.
• Assists with running of Barclays applications, Credit Applications and typing of deals as needed.
• Uploads Barclays applications following approved processes.
• Assists with the closing of Sampler/VCO deals as needed. Admin Assistant will be trained in all areas of Closings to support as needed.
• Acts as a contract auditor for the site auditing contracts using the standard checklist prior to shipping to Boca.

Get job alerts by email.Job SnapshotEmployee Type Full-TimeLocation Williamsburg, VA (Onsite)Job Type Admin - ClericalExperience Not SpecifiedDate Posted 11/12/2024Apply to this job. Think you\'re the perfect candidate?Job DetailsCreate a job alert Enter your email below to save this search and receive job recommendations for similar positions.Email AddressJob Alert:Filters:Alert FrequencyDailyTwice a Week WeeklyBy clicking Sign Me Up, I agree to CareerBuilder\'s andi class=\'fa fa-refresh fa-spin\'/i
">Sign Me UpInterested but not ready to apply? Join our talent network to receive updates on the latest job opportunities and company news.The Official Vacation Ownership Provider of Bass Pro Shops\xc2\xae and Choice Hotels\xc2\xae.COMPANYLEGALOTHERSCONNECTThe Official Vacation Ownership Provider of Bass Pro Shops\xc2\xae and Choice Hotels\xc2\xae.COMPANYLEGALOTHERSCONNECT\xc2\xa9 2023 Bluegreen Vacations Unlimited, Inc. All rights reserved. 4960 Conference Way North, Suite 100, Boca Raton, FL 33431 United States. Bluegreen is a licensed Florida Seller of Travel, Reg. No. ST36225, Washington Seller of Travel, Reg. No. 602511860, and a Michigan licensed real estate broker, license #6501315258, 03095 Boyne Mountain Road, Boyne Falls, MI 49713. NE: Harold H. Johnson of 16909 Lakeside Hills Plaza, Suite 119, Omaha, NE 68130 is BLUEGREEN VACATIONS\'s designated Nebraska real estate broker, California Seller of Travel, Reg. No. 2083124-50 (Registration as a seller of travel does not constitute approval by the State of California). California law requires certain Sellers of Travel to have a trust account or bond. This business has a bond issued by Travelers Casualty and Surety Insurance Company in the amount of $100,000.00. Void where prohibited or restricted by law and/or where state registration and/or licensing requirements have not been met.View all other Copyright Notices/Disclaimers.View Americans with Disabilities Act (ADA) Notice.Bluegreen Vacations Corporation does not provide language services or translation services of any communication in to languages other than English. Translation and descriptions of commonly-used debt collection terms are available in multiple languages at the New York City Department of Consumer and Worker Protection website, www.nyc.gov .This advertising material is being used for the purpose of soliciting the sale of timeshare interests.
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