Job Description

Job Information

Open to any current Municipal employee working within the Purchasing Department

These positions are represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA

DEPARTMENT: Purchasing
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.
LOCATION OF WORK: 632 W 6th Avenue, Suite 520

Example of Duties

The Bid Coordinator position provides specialized administrative support to the Purchasing Department for the procurement of municipal supplies and services using the Invitation to Bid (ITB) or Requests for Quotation (RFQ) processes. Process assigned RFQ\'s and creates RFQ\'s & ITB\'s for other buyers within the department. Posts ITB\'s, RFQ\'s, and bid abstracts to the municipal E-Bid website, sets up pre-bid and bid opening meetings, attends bid openings to record bids to abstracts. Emails award letters and unsuccessful notices to vendors in accordance with AMC Title 7 7.20.060. Files and maintains project folders and prepares files for end-of-year closeout. Manage Vendors Certificate of Insurance. Greet the public, answer a multi-line phone, and is the primary contact to assist Vendors with registration of Supplier (ROS) and Supplier Self Service (SUS) to assist with new and existing registration questions and issues. Manage the general Purchasing Department email, sorting and distributing office mail and is the department Social Media Coordinator in accordance with Policy and Procedure 16-5. Post all Municipal surplus items to the Muniverse website in accordance with Mayor\'s Directive N0. 2. Assists the Executive Assistant with Grubstake auction duties that include receipt of checks, create new shopping carts for new purchase orders. Assists Executive Assistant with public records requests by researching in SAP for required documentation within a specific time frame. Other related duties as assigned

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and five (5) years of experience in procurement, finance, administration support or similar administrative responsibilities.

OR

Associate\'s degree in Accounting, Business, Computer Information Systems and three (3) years of experience in procurement, finance, administration support or similar administrative responsibilities.

OR

Bachelor\'s degree in Accounting, Business Administration, Logistics, Finance or similar discipline and one (1) year of experience in procurement, finance, administration support or similar administrative responsibilities.

Preferences:

• Attention to detail
• Multi tasking in a fast paced environment
• Sound decision making skills

Additional Important Information

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to . E-Verify\xc2\xae is a registered trademark of the U.S. Department of Homeland Security.

All required certifications and licenses must remain current for the duration of employment.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference:
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual\'s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process:
Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant\'s profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday; 8:00 a.m. to 5:00 p.m., Alaska Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.

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