Job Description

Silver Bay Carefree Living is looking for a part-time Administrative Coordinator to join our growing and established Assisted Living communities in Silver Bay, MN. We offer rewarding employment, resident-centered care, a team environment, and professional development with a dependable health care company.SCHEDULE: Hours are typically Monday thru Friday, daytime hours. Alternate hours based on the needs of the community. 3 days per weekSALARY: Depending on experience.POSITION SUMMARY: This is a fast-paced environment, requiring the ability to multitask and prioritize. Organizational skills, flexibility, and professionalism are required. This Administrative position will provide support to the staff, residents and families. This position will be the first point of contact for customers calling and entering the building. Duties include, but are not limited to:

• Receiving and addressing phone calls, walk-ins, and general inquiries.
• Responsible for scheduling and conducting tours.
• Assist supervisor to determine appropriate staffing needs. Coordinate scheduling and preparing payroll for approval as directed.
• Participate in recruitment and hiring process; Set up files for new employees, ensuring all necessary paperwork is completed and forwarded to appropriate areas in a timely manner. Maintaining personnel files.
• Prepare reports and complete clerical duties and filing in an accurate and timely manner.

QUALIFICATIONS

• Reliability, team player, professional grooming, positive attitude and a passion for working with the elderly are required.
• A minimum of two years of administrative experience preferred, preferably in a healthcare setting.
• Some post-high school education, advanced degree preferred.
• Position requires candidates to have a high level of computer proficiency using Microsoft products.
• Candidates will be subject to a criminal background study and must be able to meet the physical requirements of the position.

PHYSICAL ESSENTIAL FUNCTIONS:

• Must be able to remain in a stationary position (sitting/standing) in front of a computer for an 8-hour workday
• Ability to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operate a computer and other office machinery, such as a copy machine, scanner and printer
• Ability to frequently communicate with potential staff who have inquiries about their employment status and/or conduct interviews
• Ability to make thoughtful decisions, read, write, speak publicly, and interpret data

BENEFITS:

• Flexible Schedules/Work-life balance
• Paid Training
• Medical/Dental/Vision insurance, company paid basic life and AD&D insurance
• Free meals
• 401K with employer match
• Paid Time Off & Holidays
• Flex Spending, Dependent Care & HSA options available
• Cell phone discounts.. And more!

Carefree Living is a division of Spectrum Health Companies - a Minnesota-based, statewide, community health care provider of Assisted Living, Memory Care, Home Care and Independent Living services.APPLY NOW:Learn more at:Spectrum is an EOE/Drug Free/AA Employee

Spectrum Health Companies