Job Description

Job description A fast-growing local company is seeking to fill an administrative position. The perfect candidate should have HR knowledge and management experience. This person will be a project manager, motivated, proficient, and highly detail oriented. This individual will perform a variety of accounting and office support functions including, but not limited to, the following, but not limited to: Office management

• Participate in corporate policy development
• Assists corporate officers and personnel as necessary
• Maintain accurate and organized records
• General admin and special projects
• Uniform tracking and ordering for all Employees
• Help develop company standard customer service
• Performs other related duties as assigned by owners and managers

People Operations

• Disseminates, and monitors company policies, facilitate training, compliance, and benefits to attract, retain, and motivate employees.
• Oversees recording and maintenance of employee information, such as personal data, compensation, benefits, tax data, attendance, performance reviews and evaluations, disciplinary actions, and terminations/separations of employment.
• Assists in conducting and resolving investigations regarding employee complaints, concerns and disciplinary actions.
• Ensure new hire protocol (job offers, drug testing, background checks, etc.) is followed. Conduct new hire orientations.
• Manage termination process to include, but not limited to, exit interviews and retrieval of organization property.
• Provides human resources advice and consultation to employees and management, to include coaching and counseling on performance management issues, conflict management, interpretation of employment policies and resolution
• Identifies training needs and/or gaps and develops training programs as appropriate.

Accounting/ Data management

• The position will mainly include the management of general accounting tasks, including entering of accounts payable, bank reconciliations, and entering journals.
• Complete month and year end close, and perform variance analysis
• Coordinate accounts payable, including vendor management, monitoring due dates, obtaining approvals, payment of bills, and updating cash forecasts
• Ordering Gas Cards for Employees and Audit of Receipts to Gas Card Statement
• Daily Remote Deposits & Reconciling Bank Statements & Credit Card Statements

Project Management

• **Cross-Departmental Coordination:** Collaborate with different departments, such as Office Management, People Operations, and Bookkeeping, to ensure seamless project execution by aligning resources, timelines, and goals effectively.
• **Project Planning and Execution:** Develop detailed project plans for initiatives like corporate policy development, uniform tracking, and new hire orientations. Execute these plans, ensuring tasks are completed on time and within scope.
• **Task Delegation and Tracking:** Assign responsibilities for special projects across departments, overseeing their progress and ensuring that milestones are met. Utilize tools or systems to monitor task completion and address any bottlenecks.
• **Process Improvement Initiatives:** Identify opportunities for streamlining processes, enhancing efficiency, and implementing best practices across various functions such as record maintenance, employee onboarding, and financial tasks.
• **Reporting and Analysis:** Create comprehensive reports outlining the progress, outcomes, and impacts of special projects and initiatives. Analyze data to provide insights that inform decision-making and contribute to the continuous improvement of operations.

Qualifications:

• Proficient in Microsoft Office, Specialty software and online web portals
• 3 years of experience in HR knowledge
• 3 years of Financing in small to mid-size companies.
• Experience working with Customers, Banking and vendors

Other Skills/Specialties:

• Excellent internal and external customer service
• Great communication skills
• Ability to work in a fast pace working environment
• Problem solving
• Flexibility with shifting priorities
• Strong interpersonal, communication and organizational skills
• Reliable and responsible

Compensation: Hourly range Hiring at $25-$29 ability to increase with performance Benefits at 90 days: Medical/ Dental / Vision - $150 monthly contribution by Company 7 Paid Holidays Accrued PTO Sick Leave Competencies:

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others\' attention.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization\'s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization\'s strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management\'s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Type: Full-time Pay: $26.00 - $29.00 per hour Expected hours: 40 \xe2\x80\x93 45 per week Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Overtime

Experience:

• Microsoft Office: 3 years (Required)
• Hr/Payroll: 3 years (Required)
• Administrative experience: 5 years (Required)
• Accounting: 1 year (Required)

Work Location: In person