Job Description

Additional Links:

• 
  This position is Benefit eligible; click here for an overview of available benefits.
  
  This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.
  
  This position is in salary group UHP-07; click here to review the current UHP Pay Plan.

Excellence, Teamwork, Leadership, and Innovation. These values define UConn Health. We are looking for team members that share these same values. Our top rated organization is looking to add an Administrative Program Coordinator to our Nursing Staffing/Payroll team. If you have a background in this field, as well as a passion for customer satisfaction, we want to hear from you.

At UConn Health, this class is accountable for independently providing administrative management and/or advanced technical program support for the Nursing/Staffing Payroll Office. This position will work in the UConn John Dempsey Hospital located in Farmington, CT.

COMPREHENSIVE BENEFITS OFFERED: https://h.uconn.edu/benefits-uhp-salary


SUPERVISION RECEIVED:
Works under the limited supervision of an employee of a higher rank.

SUPERVISION EXERCISED:
Supervises lower level employees as assigned. EXAMPLES OF DUTIES: OFFICE MANAGEMENT: Supervises and coordinates administrative details for Nursing Staffing/Payroll Office and Bed Management; directs the workflow and performs administrative support for program staff. Assists in the preparation of budgets, monitors expenditures and may make decisions regarding routine budget matters. Arranges and coordinates meetings and functions, to include space and equipment. Prints biweekly timecards for various units. Maintains an inventory of supplies and equipment and purchases items, when necessary, from the warehouse and/or HuskyBuy. Updates monthly budgeted census using appropriate template, makes necessary changes as requested and sends reports to Nursing Supervisors as scheduled. Answers the call out line, follows appropriate call out procedures, and makes necessary staffing adjustments in Kronos. Oversight of position control and hire requests (PTR process). Assists with nursing recruitment, makes interview appointments, schedules calendar invites to search committee. Makes travel arrangements. Schedules staff and oversite of schedules. support Bedflow Staff. Performs other related duties as required. TYPING/DATA ENTRY: Using a computer, formats and types a full range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, dictated notes, etc. Proofread for content. Edits using knowledge of grammar, punctuation, and spelling. Enter new/transfer employee information in Kronos. Make necessary adjustments to Payroll in Kronos. Enter manual payroll codes, as necessary.

FILING: Organizes and maintains a complex filing system to support a program/department, including fiscal, personnel and other records. Compiles and maintains a collection of resource materials and program information.

CORRESPONDENCE: Composes complex letters, memos, etc. for manager\'s signature.

REPORT WRITING: Assembles data, writes and/or edits reports, requiring knowledge of subject area. Create custom reports at request of ANM and Managers. Uses complex spreadsheet programs. Run overtime and error reports in Kronos. Oversight of TM1 reporting and reconciliation. Processes quarterly Night Nursing Bonus\'. Provides Patient Flow Assistants with monthly budget census numbers for census reporting.

INTERPERSONAL: Acts for and represents supervisor to other University offices, the public or outside agencies. Coordinates a variety of non-routine matters. Confers with and assists supervisor in the performance of administrative and program activities. Acts as resource person for Nursing Staffing/Payroll. Answer phone calls and emails from employees regarding payroll discrepancies. Work with HR Benefits, Records, Payroll and Talent Acquisition to ensure employment transactions are processed accordingly. Liaison for Traveler\'s, schedule monthly conference calls.


MINIMUM QUALIFICATIONS, KNOWLEDGE, SKILLS, ABILITIES:
Knowledge of applicable program rules and regulations
Knowledge of business math
Considerable knowledge of proper grammar, punctuation, and spelling
Considerable knowledge of business communications, oral and written communication skills
Knowledge of medical/technical terminology
Considerable knowledge of office procedures
Considerable interpersonal skills
Data management skills
Ability to schedule and prioritize work
Supervisory ability

EXPERIENCE AND TRAINING: General Experience:
Six (6) years clinical medical/hospital administrative experience

SUBSTITUTIONS ALLOWED:
Bachelor\'s degree and two (2) years of clinical medical/hospital administrative experience may substitute for the general experience.


PREFERRED EXPERIENCE:
Knowledge of staff scheduling
Experience using KRONOS time management system.

SCHEDULE: Full time, 40 hours per week, 8:00 am to 4:30 pm, minor holidays as assigned, 30 minute unpaid meal break. Why UConn Health
UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.