Job Description

Supplemental Information

This vacancy is located at the Louisiana Oil Spill Coordinator\'s Office in East Baton Rouge Parish. The Louisiana Oil Spill Coordinator\'s Office (LOSCO) has an operating budget of $7.5M. This is a highly responsible position that serves as a primary contact for LOSCO on financial and budgetary matters. Reports routinely to the Deputy Oil Spill Coordinator, and to the Oil Spill Coordinator when assigned in an operational response capacity.

30% Reviews claims and other financial documents submitted by state agencies to the National Pollution Fund Center and the Responsible Parties for compliance with federal and state laws, regulations, and policies. Advises state agencies in claims standards, policies, and procedures. Coordinates with United States Coast Guard and National Pollution Funds Center to ensure routes for reimbursement. Serves as a member of the spill management team, as assigned by the Oil Spill Coordinator, during a spill incident or other emergency.

20% Responsible for bringing cost portion of LOSCO database up to date and maintaining into the future. Will track cost package amounts by different state agency, payment status, project relation, etc. Requires data entry from previous fiscal years and continued maintenance going forward.

20% Compiles budget projects as requested from within DPS or external entities of the Legislative Fiscal Office, House Appropriations Committee, Senate Finance Committee or DOA/Office of Planning and Budget. Responsible for preparation of documents for annual budget request from appropriation in House Bill 1. Maintains comprehensive record of financial information for expenditures including, but not limited to, professional services contracts, equipment, and operating services. Responsible for tracking status of orders and contracts and will update Deputy Oil Spill Coordinator as necessary.

15% Handles purchasing, requisitions of supplies, materials, and equipment for LOSCO. Maintains records incidental to all procurement activities. Prepares, plans, and approves requisitioned materials and coordinates the requisition of supplies required for daily operations. Submits IT and Facility Services work orders for acquisition of materials and completion of Projects. Review and process invoices. Enter purchasing and contracting documents into State\'s systems.

10% Reviews employees travel claims for compliance with state regulations. Coordinates with Department travel division to verify documentation is received and accurate. In concert with Deputy Oil Spill Coordinator and Oil Spill Coordinator, coordinates with Human Resources Division to ensure compliance with Department policies and procedures.

5% Functions as alternate timekeeper and works with primary timekeeper on an alternating basis to enter employee\'s time into SAP. Review employee payroll submission and entries in the ISIS HR system to ensure accuracy and accountability.

The individual who occupies this position must not pose a direct threat to the health or safety of such individual or others in the workplace. This means the individual must not pose a significant risk of substantial harm to the health or safety of the individual or others that cannot be eliminated or reduced by reasonable accommodation.

An ideal candidate for this position should possess the following competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes will not be accepted in lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.

In the event there is a preferred reemployment list for this position, the position may be filled from that list with no other interviews.

For more information, please contact:

Department of Public Safety
ATTN: Human Resources/Samantha Johnson
P.O. BOX 66614
Baton Rouge, LA. 70896
Email: samantha.johnson@la.gov

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN AND BACKGROUND CHECK PRIOR TO APPOINTMENT.

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the _

Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus two years of professional level experience in administrative services.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE:

Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:
To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level of Work:
Advanced.

Supervision Received:
General from higher-level supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Program Specialist--B by the presence of a higher degree of complexity, impact, or independence in assigned duties and program areas.

Differs from Executive Staff Officer by the absence of responsibility for serving as special assistant to an Assistant Secretary or equivalent.

Examples of Work

ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program\'s standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program\'s mission.

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