Job Description

• 
  
  JobID: 1798
  
  

Position Type:
Secretarial/Clerical/Administrative Secretary III

Date Posted:
11/13/2023

Location:
School Administration Center

Closing Date:
11/27/2023

POSITION INFORMATION:






Location:


Elementary School Leadership
& Federal Program




Supervisor:


Chief of Elementary School Leadership
& Federal Program




Employment Period:


12 months




Employment Status:


Full-time




Pay Grade:


H-12




Hiring Range:


$18.15 - $24.50/ hour




Start Date:


To Be Determined


DUTIES AND RESPONSIBILITIES:

• Provides clerical and accounting support to the department supervisor.

• Plans, initiates, and carries to completion clerical and administrative support activities.

• Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.

• Screens supervisor\'s telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material.

• Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.

• Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and

accounting materials.

• Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software.

• Compiles data for reports; gathers and interprets information from appropriate sources; prepares information and presentation packets for use by a supervisor or

coordinator.

• Communicates with a variety of community agencies and court services.

• Schedules team meetings and hearings with families, service providers, community agencies, and school division personnel.

• All other related duties as assigned.

JOB REQUIREMENTS:

• Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate\'s Degree preferred.

• Demonstrates good communication and human relation skills.

• At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only).

• Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment).

• Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.

APPLICATION REQUIREMENTS:

You may apply anytime before midnight on the closing date. The following documents are requested:

• 
  Resume (required to be uploaded)
• 
  Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.







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