Job Description

Statement of Job:

Are you interested in supporting students as they navigate through their university experience? Are you collaborative and enjoy engaging with individuals? Are you looking for a professional and learning opportunity in higher education with growth potential? The University of Southern Maine\'s Disability Service Center is looking for an Administrative Specialist to join their dynamic team!

For this Administrative Specialist position, the starting rate of pay will be $17.69/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is full-time, working 8:00AM - 4:30PM, Monday - Friday. This position is located on the Portland Campus.

The Administrative Specialist CL2 performs administrative work to facilitate ADA accommodations for students with disabilities. Responsibilities of the position are essential to maintain compliance with federal and state disability laws. Support services for students with disabilities include, but are not limited to, assisting with coordination of test taking and note taking services, and assisting with the production of materials in alternate format. A strong ability to maintain confidentiality is essential as this person works with personal records, medical releases, and communicates daily with students, faculty, and staff. In addition to providing general office support to the Director and the Disability Service Center (DSC) staff responsibilities also include:

• Daily use of the Accommodate to schedule appointments, distribute accommodation letters, and update student information.
• Serves as the primary contact for all internal and external requests and exercising judgment in routing incoming office traffic and communications correctly.
• Consult with other DSC staff to triage incoming requests.
• Assist new students and families with navigating the initial process of requesting housing and academic accommodations.
• Support the Accommodation Coordinator with all aspects of the exam administration and proctoring process.
• Coordination of the DSC presence at university events such as undergraduate and graduate orientations and student activity fairs.
• Collaborate with other DSC team members to complete DSC projects.
• Running reports through Accommodate as requested.
• Update DSC website.
• Assist with processing of alternative textbooks as needed.This position provides a terrific opportunity to pursue a Bachelor\'s or advanced degree through the university\'s generous tuition waiver benefit.

The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine\'s DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

We live our USM Service Promise, \xe2\x80\x9cStudent Focused Every Day\xe2\x80\x9d and we are looking for employees who understand that promise and support our values: Respect & Care, Integrity, Equity and Responsiveness.

The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more. Click on our Benefits Information Summary to learn more.

Qualifications:

• High school diploma or equivalent (G.E.D.) or international degree equivalency
• 2+ years of administrative support experience
• Excellent communication and customer service skills
• Demonstrated computer proficiency

Other Information:

To apply please click on "APPLY FOR POSITION" at the bottom of this page or by visiting .

You will create an applicant profile, complete an application, and upload a cover letter and resume/curriculum vitae. We encourage you to let us know about your experiences with diversity, equity, inclusion, and belonging. Finalist candidates will be asked to provide a list of the names and contact information for references.

All required materials must be submitted by July 23, 2023.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

The University of Southern Maine is an EEO/AA employer and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information, or veteran\'s status in employment, education, and all other programs and activities.

For inquiries regarding non-discrimination policies: Office of Equal Opportunity, Room 101, Boudreau Hall, Orono, ME 04469, (207) 581-1226, TTY 711 (Maine Relay System)

Work Year Calendar:

Fiscal Year (12 Months)

Required Documents:

Cover Letter, CV/Resume

University of Maine System