Job Description

Position Details

Position Information



Requisition Number
S3209P


Home Org Name
Work Management


Division Name
VP, Facilities Management


Position Title
Administrative Support Assistant


Job Class Code
DA05B


Appointment Status
Full-time


Part-time FTE



Limited Term
No


Limited Term Length



Job Summary

Auburn University Facilities Management is excited to begin the search for an Administrative Support Assistant to perform a variety of office support duties!

Working hours for this position will be Monday through Friday 11:00 AM to 8:00 PM

Why Should YOU Choose Auburn University?

• Auburn University was named a \xe2\x80\x9cBest in Alabama\xe2\x80\x9d employer by Forbes! Our employee longevity speaks for itself, with employees staying an average of ten years.
• Competitive state benefits including retirement plan vesting at 10 years of service, generous leave accrual, and parental leave opportunity.
• Auburn University tuition assistance for yourself and your dependents. Employees can take 15 hours of classes for free, and dependents receive a 50% tuition waiver.

It\xe2\x80\x99s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We\xe2\x80\x99re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you\xe2\x80\x99re new to Auburn, we\xe2\x80\x99d love to introduce you. If you\xe2\x80\x99re already acquainted with Auburn, we\xe2\x80\x99ll keep it simple: it\xe2\x80\x99s time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.


Essential Functions

• Assist with internal and external customers via multi line phone system, email, in person, and online ReADY system.
• Processes and prepares forms such as work orders, documents, reports, and other types of correspondence, and maintains records for department.
• Works as a liaison between departments within Facilities Management and other departments located on campus.
• Operates standard office equipment such as personal computers, copiers, scanners, fax machines, iPad, etc.
• Maintains inventory and orders office supplies, materials, and equipment.
• Provides gameday support for all home football games.
• May be responsible for performing other office support duties as needed

Minimum Qualifications



Minimum Qualifications
Level I- High school diploma or equivalent.

Level II- High school diploma or equivalent plus 2 years of experience in clerical support services

Substitutions allowed for Experience:
Degrees accepted in lieu of experience for advanced levels


Minimum Skills, License, and Certifications



Minimum Skills and Abilities



Minimum Technology Skills



Minimum License and Certifications



Desired Qualifications



Desired Qualifications

• Microsoft Word & Excel
• Experience with order entry system
• Ability to answer multi-phone lines professionally
• Being familiar with maintenance operations a plus.
• Able to work in fast-paced work environment a plus.

Posting Detail Information



Salary Range
$31,200 - $36,200


Job Category
Office/Administrative Support


Working Hours if Non-Traditional
Monday through Friday 11:00 AM to 8:00 PM


City position is located in:
Auburn


State position is located:
Alabama


List any hazardous conditions or physical demands required by this position



Posting Date
11/27/2023


Closing Date
12/11/2023


EEO Statement
A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.


Special Instructions to Applicants

Special Instructions to Applicants:

• Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents.

• If required, be sure to attach cover letter and resume.

• Please include a copy of any required or relevant certifications/licenses in the \xe2\x80\x9cOther Documents\xe2\x80\x9d section.

• Please answer all supplemental questions completely and accurately.