Job Description

Position Details

Position Information

Requisition Number
S3209P

Home Org Name
Work Management

Division Name
VP, Facilities Management

Position Title
Administrative Support Assistant

Job Class Code
DA05B

Appointment Status
Full-time

Part-time FTE


Limited Term
No

Limited Term Length


Job Summary
Auburn University Facilities Management is excited to begin the search for an Administrative Support Assistant to perform a variety of office support duties!

Working hours for this position will be Monday through Friday 11:00 AM to 8:00 PM

Why Should YOU Choose Auburn University?

• Auburn University was named a Best in Alabama employer by Forbes! Our employee longevity speaks for itself, with employees staying an average of ten years.
• Competitive state benefits including retirement plan vesting at 10 years of service, generous leave accrual, and parental leave opportunity.
• Auburn University tuition assistance for yourself and your dependents. Employees can take 15 hours of classes for free, and dependents receive a 50% tuition waiver.

Its a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. Were proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If youre new to Auburn, wed love to introduce you. If youre already acquainted with Auburn, well keep it simple: its time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Assist with internal and external customers via multi line phone system, email, in person, and online ReADY system.
• Processes and prepares forms such as work orders, documents, reports, and other types of correspondence, and maintains records for department.
• Works as a liaison between departments within Facilities Management and other departments located on campus.
• Operates standard office equipment such as personal computers, copiers, scanners, fax machines, iPad, etc.
• Maintains inventory and orders office supplies, materials, and equipment.
• Provides gameday support for all home football games.
• May be responsible for performing other office support duties as needed

Minimum Qualifications

Minimum Qualifications
Level I- High school diploma or equivalent.

Level II- High school diploma or equivalent plus 2 years of experience in clerical support services

Substitutions allowed for Experience:
Degrees accepted in lieu of experience for advanced levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities


Minimum Technology Skills


Minimum License and Certifications


Desired Qualifications

Desired Qualifications

• Microsoft Word & Excel
• Experience with order entry system
• Ability to answer multi-phone lines professionally
• Being familiar with maintenance operations a plus.
• Able to work in fast-paced work environment a plus.

Posting Detail Information

Salary Range
$31,200 - $36,200

Job Category
Office/Administrative Support

Working Hours if Non-Traditional
Monday through Friday 11:00 AM to 8:00 PM

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position


Posting Date
11/27/2023

Closing Date
12/11/2023

EEO Statement
A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants
Special Instructions to Applicants:

• Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents.

• If required, be sure to attach cover letter and resume.

• Please include a copy of any required or relevant certifications/licenses in the Other Documents section.

• Please answer all supplemental questions completely and accurately.