Job Description

Michigan Community Health Worker Alliance (MiCHWA)THIS ROLE IS 100% REMOTE WORK FROM HOME. APPLICANTS MUST RESIDE IN MICHIGAN. SOME TRAVEL FOR MEETING AND TRAINING IS REQUIREDMichigan Community Health Worker Alliance (MiCHWA) is a statewide, collaborative Michigan 501c3 non-profit organization with the mission to promote and sustain the integration of community health workers (CHWs) into Michigans health and human service systems through coordinated changes in policy and workforce development. For more information about MiCHWA, refer to: www.michwa.org.The Michigan Community Health Worker Alliance (MCHWA) is seeking an Administrative Support Specialist - Operations and Finance to provide crucial bookkeeping and administrative support to the Operations and Finance Department. This position will play a vital role in maintaining financial records, budgeting, accounts payable and receivable, bank reconciliation, grant management, compliance, and audit support. The successful candidate will work remotely and should be proficient in financial software, demonstrate strong communication skills, and possess a high level of attention to detail. You will work directly with the Operations and Finances Manager. You also work closely with the Grants and Program Manager and MiCHWAs Finance Committee to provide reliable financial information and support MiCHWAs overall mission.Key Responsibilities:1. Financial Record Keeping: Assist in maintaining accurate and up-to-date financial records. Manage accounts payable and receivable. Prepare journal entries, general ledger entries, payroll records, and donation records.2. Budgeting: Collaborate with the management team to assist in preparing annual budgets. Load approved annual budgets into QuickBooks.3. Accounts Payable and Receivable: Process invoices, payments, and reimbursements. Issue invoices for services provided and ensure timely collection of receivables. Perform account reconciliations (prepaid expenses, deferred revenue, accounts payable and receivable).4. Bank Reconciliation: Regularly reconcile bank statements, credit card statements, and financial accounts. Investigate and resolve discrepancies and errors in a timely manner.5. Accounting Integrity: Adhere to Generally Accepted Accounting Principles (GAAP) for non-profits. Ensure consistency, transparency, and legal and regulatory compliance.6. Grant and Fund Management: Assist in tracking grants and funds, ensuring compliance with donor requirements and restrictions. Prepare financial reports for grants and assist with grant proposal budgeting and reporting.7. Compliance and Audit Support: Collaborate with external auditors during the annual audit process. Provide required financial documentation and assist in addressing audit findings or recommendations.8. Financial Policies and Procedures: Contribute to the development and implementation of financial policies and procedures. Ensure adherence to best practices and compliance with relevant regulations.9. Software and Systems Management: Utilize accounting software and systems, including Quickbooks, Melio, Member365, and others as directed. Recommend and implement improvements to streamline processes and enhance financial reporting capabilities.Qualifications: Experience with Quickbooks, MS Excel, and Google Sheets. Strong attention to detail and accuracy. Excellent communication skills, both written and verbal. Self-motivated, highly organized, and able to work independently. Understanding of non-profit accounting and financial management. Ability to maintain confidentiality of financial information. Prior experience in a similar role is a plus. Proficiency in Canvas Learning Management System and Member365 is a plus.Michigan Community Health Worker Alliance is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. We look forward to receiving your application.Job Type: Part-timePay: $20.00 - $22.00 per hourExpected hours: 20 per weekSchedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday