Job Description

What We Need:

State Systems, Inc. is growing and seeking highly motivated individuals to join our team! Founded in Memphis, Tennessee, we have grown our company to serve businesses and organizations in Tennessee, Mississippi, Arkansas, and Alabama.

Job Title:

A/R Specialist

Department: Shared Services

Summary:

Responsible for the processing and posting of A/R payments and collections.

• Resolve discrepancies in payments and/or receipts.
• Daily - post deposits that are received through the lockbox at the bank, ACH and branch receipts.
• Track deposits and report variances to staff accountant.
• Contact selected group of customers with delinquent open invoices, work with customers as needed to resolve discrepancies.
• Answers accounts receivable phone inquiries and follows up.
• Work closely with divisions as needed to resolve discrepancies.
• Assist in the generation of customer statements to customers based on criteria established by manager.
• Obtain and mail invoice copies for customers, as requested.
• Research and process charge backs, returns, and bad checks.
• Calls and/or mails correspondence to customers as necessary in order to update accounts.
• Assists with related special projects, as required.

The typical work schedule for this position is Monday - Friday from 8:00am to 5:00pm.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Preferred - Associate degree (A. A.) or equivalent from two-year college or technical school; and minimum of two years related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should possess strong computer skills. Proficient in Microsoft Excel, Word and other MS Office products as well experience with receivable and collection functions of accounting system software.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, or crouch. The employee must occasionally lift and /or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus.

Company Overview:

State Systems is a privately owned total protection company based in Memphis, Tenn., that seeks to embody its mission of protecting life and property into every client and product every day. Long-known in the Mid-South for its family-owned leadership and life safety systems, the company\'s longest-standing and best-known services - such as fire protection equipment, training and cleaning services - have been enhanced by new technology services such as network integration, structured cabling systems and wireless support.

By operating with the utmost integrity, offering superior products and excellent customer service, State Systems has positioned itself as a leader in numerous industries providing a wide range of products and services through four divisions: Fire Protection, Cleaning Services, Technology and Low Voltage. Each division features highly trained and industry-certified professional technicians to install and maintain your system to perform as specified.

With years of proven experience in designing and fitting clients with engineered systems, State Systems is committed to finding the right solution for you. Whether you need a stand-alone product or a custom-fitted total integration system, you can trust State Systems to provide top-of-the-line products backed by a highly knowledgeable and dedicated staff.

See our website for more information: www.statesystemsinc.com

Job Type: Full-time

Benefits:

• 401(k) / 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Voluntary insurance
• Company phone or allowance
• Logo attire
• Employee assistance program
• Flexible spending account
• Health savings account
• Opportunities for advancement
• Paid time off
• Holiday pay
• Professional development assistance
• Referral program
• Retirement plan
• Payment frequency: biweekly
• Accident & Critical illness benefits
• Hospital indemnity benefits
• Pet insurance
• Wellness benefits

State Systems is committed to helping you achieve your best health & rewards you for taking part in a wellness program.

An Equal Opportunity Employer: EEO/Drug Free/M/F/Disability/Veterans

Physical Setting:

• Office

Typical Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Memphis, TN 38134: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 3 years
• Accounting: 3 years
• Accounts receivable: 3 years
• Accounting software: 3 years

License/Certification:

• Driver\'s License

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