Job Description

Description

Apply Early! First review of applications begins 5/19/2022.
At the , we are creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities, we cultivate an environment in which we continuously learn, and we own our work.

The Assistant Managing Director (AMD) works for the Office of Firearm Safety and Violence Prevention / Community Safety Unit (OFSVP/CSU) in the Department of Commerce, Community Services Division (CSD). Reporting directly to the Executive Director, this position represents OFSVP/CSU, CSD and the Commerce with the Governor\'s office, legislators, media, community leaders and other key partners, supporting and filling in for the Executive Director as needed.

The AMD manages and is responsible for developing program policy and overseeing operations for grant programs administered by the OFSVP/CSU, which includes the administration of 20+ federal and state grant programs and hundreds of contracts (and subcontracts) with tribal, state and local agencies, and community-based organizations, distributing an expanding budget of over $125 million/year.

Duties

The Assistant Managing Director (AMD) is responsible for working with key partners and community groups. The position serves as a backup member of CSD\'s Leadership Team in the absence of the Executive Director. Here are some of the duties performed in this role.

Back up for Executive Director of OFSVP/CSU

• Represents OFSVP/CSU and Commerce in meetings with internal and external partners, including legislators, legislative staff, Governor\'s office, congressional and federal agency staff, representatives from other state agencies and local government, Tribal representatives, and media.
• Provides oversight of and guidance to over 15 staff.
• Responds to Division and Agency assignments.

Supervision and Coordination of Staff

• Directly hires and supervises four positions providing cross-team support to OFSVP/CSU.
• Establishes OFSVP/CSU staffing goals and priorities.
• Supports the OFSVP/CSU management team in recruitment, hiring and performance issue decisions.

Lead Contracting Efforts

• Provides contracting support and assistance to staff across OFSVP/CSU.
• Standardizes, optimizes, and helps run grant solicitation and management process, including ongoing assessment.
• Addresses, resolves and trains on state auditing and monitoring responses and requirements.

Support Legislative Matters

• Leads the implementation of special Legislative directives, such as provisos, task forces or committees, and legislative studies and reports.
• Responds to Legislative requests.
• Researches, develops, and make recommendations to the Executive Director, agency leaders and external partners on matters dealing with policy, maximizing available resources, and program administration/management.
• Provides input to the Executive Director on the action necessary to secure the optimal outcome of legislation and budget proposals.

Lead Equity Integration and Execution

• Develops and maintains equity strategies across OFSVP/CSU programs, grant solicitations and management, unit procedures, and staff development.
• Develops and implements short and long-range plans, strategies, and innovative community-driven systems using an equity focused lens.

Support Communications and Partnerships

• Develops and maintains strong working relationships and strategic partnerships with non-profit organizations, federal and state policy makers, legislative and congressional staff, and the Governor\'s office.
• Speaks on behalf of the Executive Director as required in unit, division, agency, legislative, and other public venues.
• Ensures quality and accuracy of OFSVP/CSU reports, fact sheets, web content and other communications.
• Supports program budget development and management.

Qualifications

Required Qualifications

• Bachelor\'s Degree, and three years of professional experience managing, negotiating, administering federal and state grants or contracts as a grantor or grantee.

• If the applicant does not have a Bachelor\'s Degree, seven years total of a combination of higher education and professional experience as described.
• A graduate degree will substitute for one year of the required years of professional experience.
• Two years of supervisory experience successfully supervising, mentoring and coaching professional staff.

Demonstrated competency in diversity, equity, inclusion and anti-racism work, including: create space that is inclusive and respectful for everyone who interacts with and within our agency; recognize that oppression and inequities such as racism, sexism, classism, etc., are real, exist and need to be addressed; implement practices and working conditions that achieve inclusion in the workforce and in the way we serve the public; identify where barriers and inequities exist in your area of expertise or responsibility and lead the removal, change or culture adjustment; co-create and support policies, programs, practices and procedures that increase the power, voice and influence of the most impacted and marginalized people; and use DEI data to inform and influence inclusive programs and services.

Preferred/Desired Education, Experience, and Competencies.

• Working knowledge of the state\'s legislative and budget process.
• Experience with policy around justice systems and/or violence prevention.
• Experience working for, or in partnership with, organizations based in historically marginalized communities, low income populations and/or Tribes.
• Demonstrated ability to collaborate and build partnerships, develop and lead work teams, and work effectively with authorizing and external environment.
• Demonstrated ability to pay attention to detail and oversee a complex suite of responsibilities.
• Knowledge of advanced principles of management in a team environment, including facilitating collaborative strategic planning, continuous quality improvement processes, designing and implementing new systems and business practices, managing change, equity, identifying community needs, interests and perspectives, empowering and equipping staff with the necessary tools and resources, conflict resolution and mediation, and balancing multiple competing interests.
• Ability to produce and provide advanced-level communication to the agency\'s executive management, divisions, program managers and external partners.
• Demonstrated effective collaboration with staff, management, stakeholders, constituent groups, Legislature and others.

Supplemental Information

To be considered for this position the following are needed in your application:

• A complete and detailed online application;
• A Cover letter (enter online);
• At least three (3) professional references (enter online).

The initial screening will be solely based on the contents and completeness of your application. All information may be verified and documentation may be required. For questions about this recruitment, please contact Jose Dominguez at 360-810-0182 or .

Work From Anywhere In Washington State
This position may be located anywhere within Washington state though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule. However, it is anticipated that interviews for this position will be held using virtual videoconferencing. You will work with your supervisor to identify an appropriate work schedule and balance, including telework and reporting to a duty station for work activities, if needed.

Our Commitment to Equal Opportunity:
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Government Jobs