Job Description

Location

Mount Washington Hotel

As grand as the history behind it, the Omni Mount Washington Hotel, located in Bretton Woods, New Hampshire, is gracious in ambiance and generous in amenities. A favorite New England retreat of presidents, poets and celebrities, the hotel delights every sense with enchanting music, refined dining and luxurious d\xc3\xa9cor.

Omni Mount Washington Resorts associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. The Omni Mount Washington Resort is committed to serve our associates and nurture their growth. We embody a culture of respect, gratitude and empowerment each day. If you are a friendly, motivated person, with a passion to serve others, the Omni Mount Washington Resort may be your perfect match.



Join our team and earn a $250 sign on bonus and a free ski pass at Bretton Woods!!

The Banquets Coordinator will be responsible for assisting the Banquets department in all administrative duties relevant to the daily banquet operations.

Responsibilities

• Maintain department schedules and manage the weekly payroll processing for banquet events
• Answer all office telephone lines and general radio dispatching. Filter all information that is received. Determine and ensure information is sent to the proper person or persons. Follow up.
• Double check 10-day with BEO book to make sure all event orders are in the book and ready for work week, and ready to do the schedule.
• Add changes and guarantees to event orders accurately based on email, change log, ect. and make any necessary adjustments to staffing. Ensure all information is transferred accurately. Transpose Pre-Con notes.
• To keep current, all files, reader files, status changes, personnel requisitions and employee posters, vacation, leave (eg. Medical Leave) open positions, termination paperwork, purchase order checkbook, and gratuity posting.
• To keep all reports, memos and all correspondence required of the Banquet department, current and up to date. Distribute and log assignments, departmental and employee files. File daily BEOs, audit checks and resumes.
• Order supplies for the department and special needs for Managers.
• Create forms, templates and documents. Data entry.
• Maintain BEO book. Ensure it is organized before attending the meeting. Pick up the BEO distributions daily as needed.
• Attend BEO, resume and safety committee meetings.
• Maintain Director of Banquets calendar.
• Keeping and writing incident reports, Time saver reports, and other reports on staff, including documentation when necessary.
• Creating food, beverage, wine, directional and door signage, table numbers, menus and tents and any other client requests.
• Coordinate communication with other departments.
• Checking off the office logbook and making sure all tasks for the day are done. Assign captain closing duties.
• Create Timesaver reports, payroll adjustments, maintaining sign in/sign out forms.
• Maintaining employee information.
• Updating Man Hours per cover records each week.
• Sourcing captains in Delphi to enable them to complete checks.
• Greet new hires after orientation and walk them through the department, give them step by step direction on what the department rules are and any other information relevant to their position.
• Making food, beverage, wine, and directional signage, table numbers, pre-con name tents and any other client requests.
• Prepare daily function orders for Director of F&B, Banquet Manager, Supervisors, Captains, Coffee Breaks and Beverage.
• Write down on a board next day\xe2\x80\x99s functions with all servers names.
• Checking off the office logbook and making sure all tasks for the day are done.

• Must have a flexible schedule and be able to work Days, Nights, Weekends, and Holidays.
• Ability to satisfactorily communicate in English with guests, management and co-workers to their understanding.

Omni Hotels & Resorts