Bookkeeper
Dearborn, MI, United States
Job Description
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Parish Bookkeeper ~ St. Alphonsus \xe2\x80\x93 St. Clement Parish
:
The part-time (around 10 hours per week) bookkeeper position for parish under 500 registered households is split between onsite and remote work. This may be as an independent contractor or a part-time employee. Duties include, but need not be limited to:
- Maintain accurate and current accounting records and other financial ledgers of the parish.
- Prepare and submit a monthly financial statement to the administrator / pastor and finance council.
- Generate and/or maintain a suite of up to seventeen financial reports including auxiliary reports, such as, the WeShare online giving, weekly bulletin Stewardship Report, etc.
- Assure the maintenance of parish payroll system and preparation of staff payroll; including, but not limited to, proper deductions, payment of taxes and benefits, and preparation of payroll tax forms.
- Coordinate the financial and administrative records of the parish and assists in preparation of parish budget.
- Manage accounts payable and receivable and reconcile bank statements.
- Handle communications within the parish and between AOD (Archdiocese of Detroit).
- Maintain Fiscal Year and Subject Files according to record retention guidelines.
Qualifications / Requirements:
- Basic knowledge of how a Roman Catholic parish operates.
- Trained (or become trained) in the current AOD financial & administrative policies and procedures.
- Basic accounting classes as required, such as, \xe2\x80\x93 Principles of Accounting I, Principles of Accounting II, Sage Intacct (8-weeks training available).
- Associate degree in accounting or business administration (B.S. preferred), or equivalent business experience as well as knowledge of bookkeeping and generally accepted accounting principles.
- Budgeting and Financial Reporting Experience.
- Strong analytical, interpersonal, oral and written communication skills.
- Knowledge of the LPI WeShare online giving program.
- Ability to use the Paycor Payroll System.
- Preference will be given to candidates with a working knowledge of the AOD\xe2\x80\x99s accounting software packages, Microsoft Office (especially Excel and Word); and ability to convert / port from Intuit QuickBooks to Sage Intacct.
- Up to date in the Safe Environments Program, Protecting God\xe2\x80\x99s Children, etc.
Non-exclusive List of Job Responsibilities:
- Comply with the Archdiocese of Detroit\xe2\x80\x99s (AOD\xe2\x80\x99s) Financial and Administrative Policies and Procedures Manual for Parishes.
- Migrate from Intuit QuickBooks to Sage Intacct with conversion proveout.
- Post-process online giving (OLG) transactions and issue weekly / monthly OLG reports.
- Post Sunday, Holy Day and Special Offertory Collections and ensure annual statements for tax purposes to parish contributors, if applicable.
- Pay vendor invoices in a timely manner.
- Pay any debt as it comes due for payment (for instance, priest\xe2\x80\x99s retirement).
- Issue invoices to customers as required.
- Ensure that receivables are collected promptly.
- Ensure that cash receipts and bank deposits are recorded.
- Process payroll in a timely manner and ensure that withholding is sent to the appropriate government agencies.
- Conduct a monthly reconciliation of every bank account.
- Calculate variances from the budget and report significant issues to supervision (for example, the monthly St. Alphonsus \xe2\x80\x93 St. Clement State of the Parish, including Allegria Village (AV) Chapel for the Fiscal Year to-date; and St. Alphonsus \xe2\x80\x93 St. Clement Income Statement for each month).
- Calculate and issue financial analysis of the financial statements.
- Conduct periodic reconciliation of all accounts to ensure their accuracy.
- Reconcile bank account and distribute money within departments (for example, Plant Operations, Worship, Christian Service).
- Maintain the chart of accounts.
- Maintain the annual budget.
- Issue financial statements.
- Assemble information for external auditors.
- Generate 1099\xe2\x80\x99s and W-2\xe2\x80\x99s.
- Prepare and Submit to AOD Financial Reports (for example, Annual Budget [May 15th], Fiscal Year End [August 15th]) by collecting, analyzing and summarizing account information and trends.
- Maintain an orderly accounting filing system.
- Maintain historical records by filing documents per record retention policy.
- Attend Parish Finance Council Meetings if needed.
- Support the Parish Finance Council as required (AOD Parish Finance Council Statutes).
To apply:
Submit a resume via email to: info@sta-stc.comcastbiz.net
and within the email add: \xe2\x80\x9cTo the attention of\xe2\x80\x9d Peter Salamon, Finance Council Chairperson
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Job Detail
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Job IdJD4384574
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDearborn, MI, United States
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EducationNot mentioned