Job Description

Please Send Letter of Interest and Resume to Dr. Emily Mulhollen, Principal at emulhollen@madison-schools.com

Job Title: Bookkeeper
Reports To: Building Principal
FLSA Status: Non-Exempt

POSITION SUMMARY
The Bookkeeper is responsible for all aspects of payroll, accounting, and maintenance of all district financial records and timely filing of required district reports.

QUALIFICATIONS

• High school diploma or equivalent
• Two (2) years of experience in a clerical position preferred
• Excel experience
• Account reconciliation experience
• Quicken or QuickBooks preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) to ensure the accuracy and timely completion of transactions
• Compiles financial information related to the school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writing receipts, documentation for audits, classified staff, and substitutes, etc.) to provide the required documentation and/or processing information
• Maintains financial records related to student activities and/or events (e.g. tickets sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelines
• Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) to provide services within established guidelines
• Performs general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) to support site activities
• Prepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) to document activities, provide a reference, convey information, and comply with establishing financial, and legal and/or administrative requirements
• Processes financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) to update and distribute information, authorizing for action and/or complying with establishing accounting practices
• Reconciles financial data to maintain accurate account balances and ensure compliance with established accounting practices.
• Prepares and codes all accounts payable invoices for payment
• Corresponds with vendors to research shipment shortages, reviews errors on invoices, and corrects related problems
• Reviews travel vouchers
• Processes field trip requests
• Prepares and processes worker\xe2\x80\x99s compensation first report of injury
• Drafts letters and memos

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