Job Description

Description

This is responsible, professional work in the collection and deposit of all College receipts. An employee in a position allocated to this class manages the activities of the Student Financial Services to include billing, loan collections, financial records and cash handling. The Bursar is responsible for timely and accurate billings to students and general users of College services, ensures that payments and credits are received and properly applied, manages the collection of student fees and student accounts receivables, develops and maintains student billing policies and procedures, establishes internal control procedures to safeguard College resource.

Examples of Duties

(Note: The following examples of work as listed in this job description are not necessarily descriptive of any one position in the classification. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Coordinates and oversees cashiering activities. Facilitates billing, collecting, depositing and refunding processes including student tuition and fees, departmental deposits, auxiliary units\' revenue and other revenue generated by the campus. Manages collection of student fees and student accounts receivable.
• Oversees the maintenance of all fee structures for college related services.
• Ensures proper recording and accountability of financial transactions for registration fees, financial aid awards, refunds, billings, waivers, student accounts receivable, collections and disbursements.
• Solves student and staff issues related to student fees and the Business/Cashier Offices.
• Resolves payment and debt collection owed to the College.
• Works closely with College administrators developing proper coordination and servicing of student fee and student debt collection matters.
• Advises, instructs, and trains accounting clerks in the performance of student accounting duties.
• Prepares routine and detailed departmental fiscal reports.
• Supervises finance activities related to invoicing and processing student fees, third party billings, and short-term student loans; supervises accounts receivable personnel. Establishes and monitors procedures for disbursement of student loans, refunds, and financial aid awards.
• Verifies all bank deposits and compares to general ledger entries; runs account receivables processes.
• Enters information onto billing, receivables and student information systems to calculate, track, reconcile, and otherwise account for cash and accounts receivable reporting.
• Reconciles funds received through web registration and payment system to general ledger, student system, and bank account. Develops daily and monthly reconciliation procedures and programs between AR and Finance, help resolve and correct any unusual problems if systems are out of balance.
• Coordinates with student and finance offices to establish payment and disbursement schedules.
• Prepares reports, schedules, footnotes, aging schedules, reconciliations for year-end financial statements.
• Develops codes, tables and accounting rules for data systems to correct automated accounting entries for transactions generated from Banner Student and Accounts Receivable.
• Prepares and maintains on-line rate table (Banner) to access tuition and registration fees, makes changes to tuition calculation as needed. Prepares new fee calculation schedule when new rates are approved.
• Analyzes student refund requests by determining eligibility and amount of refund, researching student accounts and calculating ending balances.
• Provides information (dates, fees and instructions) to update and maintain information for webpage each term.
• Makes recommendations on the establishment of and revisions to policies and procedures.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.)

Minimum Qualifications

KNOWLEDGE, ABILITIES AND SKILLS:

Knowledge of integrated databases, computer data entry operations and accounting functions. Knowledge of office software such as MS Office and electronic mail. Ability to analyze and interpret business periodicals, professional journals, technical procedures and government regulations. Ability to write reports, business correspondence, procedure manuals and to effectively communicate verbally. Ability to supervise other employees. Ability to work in a fast paced, demanding environment. Ability to operate small office equipment and multi-line telephone systems. Ability to organize work and meet deadlines. Ability to be innovative and creative to solve problems.

EDUCATION AND EXPERIENCE:

Associates degree with two years experience required. Bachelors degree from an accredited institution with an emphasis in accounting, finance or a closely related discipline preferred. Experience in supervising accounting or cashiering personnel. Experience using a personal computer, office software such as MS Office and electronic mail. Computer use includes data entry and accounting functions. Related experience is preferred.

ESSENTIAL PHYSICAL SKILLS:

Acceptable eyesight (with or without correction).

Acceptable hearing (with or without hearing aid).

Ability to communicate both orally and in writing.

Use of fingers.

Routinely requires sitting, bending, stooping, walking.

May be required to lift 25 or more pounds.

ENVIRONMENTAL CONDITIONS:

Works primarily in an office environment

Notice: This job description does not include all essential and nonessential duties of the job. Employees with disabilities are encouraged to contact the Human Resources Office to review and discuss all job functions. An employee with a disability is encouraged to contact the Human Resources Office to evaluate the job in greater detail in order to determine if she/he can safely perform the essential functions of this job with or without reasonable accommodation.

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Supplemental Information

Florida Gateway College does not discriminate in education or employment related decisions on the basis of race, color, ethnicity, national origin, gender, religion, disability, age, marital status, genetic information, sexual orientation, pregnancy, or any other legally protected status in accordance with the law. The equity officer is Cassie Buckles, Executive Director of Human Resources, Building 001, Room 116, 149 SE College Place, Lake City, FL 32025, and may be reached at or (386) 754-4313.

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