Job Description

Position Specific DescriptionRecruitment Number 24-176JC, Circuit Court Clerk III (Lautenberg), SR-22, Kauai.Summary of DutiesSupervises a large group of court services clerical personnel located in a court of general jurisdiction; develops, revises and implements policies, procedures and methods concerning the preparing and processing of court cases; sets court calendars and assigns personnel; assists attorneys, the general public, and other organizations regarding court procedures and policies.Minimum Qualification RequirementsEducation Requirement: Graduation from high school or equivalent.Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.Specialized Experience: One (1) year of work experience in a court or legal setting, which included the preparation and/or processing of legal forms and documents in court proceedings.Courtroom Experience: One and one-half (1-1/2) years of work performed in a courtroom setting with the responsibility of authoring the official permanent record of court proceedings, or experience as a litigation attorney or paralegal with responsibility for documenting significant contents and outcomes of courtroom proceedings.At least one (1) year of the Courtroom Experience must have been comparable to that performed by a Circuit Court Clerk II.Supervisory Aptitude: Applicants for Circuit Court Clerk III must possess supervisory aptitude. Supervisory Aptitude is the demonstration of aptitude or the potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.Skill Requirement: Applicants must possess the ability to type 40 net words per minute.The applicant\'s proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant\'s eligibility. The Judiciary\'s Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.Substitutions Allowed:
Substitution of Education for Specialized Experience:1. Education at an accredited college or university in a paralegal, legal studies, law program, or a closely related field may be substituted on the basis of fifteen (15) semester credits for six (6) months of Specialized Experience up to a maximum of one (1) year.2. Graduation from an accredited college or university with a Bachelor\'s degree in Business Administration, Public Administration, Criminal Justice, Political Science, or a closely related field may be substituted for one (1) year of Specialized Experience.Qualification for Firearms (Lautenberg): For this position, applicants must be qualified to possess firearms or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.Supplemental InformationAny additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years

• 21 vacation leave days per year

• 21 sick leave days per year

• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank

• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans

• Free life insurance policy for employees and retirees

• Deferred compensation retirement savings plan

• State retirement plan for eligible employees

The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.01Education Requirement: Do you have a High School diploma or equivalent?Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

• Yes
• No

02Typing Skill Requirement: Applicants must possess the ability to type 40 net words per minute. Are you able to type 40 words per minute?

• Yes
• No

03Specialized Experience Requirement: In addition to graduation from high school or equivalent, this position requires one (1) year of work experience in a court or legal setting, which included the preparation and/or processing of legal forms and documents in court proceedings. Examples of a "legal setting" include the Department of the Attorney General, Prosecutor\'s Office, private attorney\'s office, legal department in a financial institution or trust company, appeals board, title or escrow company, etc.Have you worked in a court or legal setting for at least one (1) year?

• Yes
• No

04If you answered "Yes" to the question above, please provide the following information for EACH position where the primary function of your job involved preparing and/or processing legal forms and documents in court proceedings.1) Employer name
2) Official job title
3) Dates of employment (From: Month/Year, To: Month/Year)
4) Number of hours worked per week;
5) A detailed description of the kinds of legal forms and documents you worked with and the extent of your involvement in preparing and/or processing these legal forms and documents.Note: Do NOT use vague terms such as "legal documents" to describe the forms and documents you worked with.05Courtroom Experience Requirement: In addition to one (1) year of Specialized Experience, this position requires one and one-half (1-1/2) years of work performed in a courtroom setting with the responsibility of authoring the official permanent record of court proceedings, or experience as a litigation attorney or paralegal with responsibility for documenting significant contents and outcomes of courtroom proceedings. At least one (1) year of the experience must have been comparable to that performed by a Circuit Court Clerk II.Do you have at least one and one-half (1-1/2) years of experience in a courtroom setting, with at least one (1) year of experience comparable to that performed by a Circuit Court Clerk II?

• Yes
• No

06Courtroom Experience: If you answered "Yes" to the question above, please provide a description of your courtroom duties and in what job you gained the experience.07Educational Substitutions for Specialized Experience: Please refer to the job posting for a list of allowable substitutions for experience. Which of the following best describes your educational training? Check all that apply.Note: If needed, a legible copy of your official transcript may be requested to verify your education.

• Education at an accredited college or university in a paralegal, legal studies, law program or a closely related field.
• Graduation from an accredited college or university with a Bachelor\'s degree in Business Administration, Public Administration, Criminal Justice, Political Science, or a closely related field.
• Not applicable.

08Educational Substitutions for Specialized Experience: If you are not substituting your education for experience, please skip this question. If you are substituting your education for experience but have not yet graduated, please provide the program of study, total number of completed college credits, and the name of the accredited college or university you are attending, OR if you have graduated, please provide the type of degree conferred/major and the name of the accredited college or university you attended.09IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. If you choose to submit a resume with your application, be sure the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties are indicated in the resume.

• I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.

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