Job Description

Position Specific DescriptionRecruitment Number 24-179KS, Clerk IV, SR-10, Kailua-Kona, Island of Hawaii.Summary of DutiesPerforms highly complex clerical work and/or supervises and participates in performing complex clerical work; may perform skilled typing and/or keyboarding work; and performs other duties as required.Minimum Qualification RequirementsGeneral Clerical Experience: Two and one-half (2-1/2) years of work experience which involved performance of a variety of clerical tasks, which demonstrated knowledge of English grammar, spelling, arithmetic, common office appliances and equipment; the ability to read and understand oral and written instructions, carry out procedures in clerical work systems, speak and write simply and directly, compare words and numbers quickly and accurately; operate various kinds of office equipment and technologies.Non-Qualifying Experience: Experience limited to the performance of simple and repetitious clerical work which primarily involved a short cycle of tasks and manual dexterity shall not be considered qualifying. Examples of such non-qualifying work include but is not limited to such tasks as wrapping and unwrapping articles; opening envelopes, folders and similar containers; affixing tags and labels; arranging, rearranging or tidying up office desks and equipment; delivering, distributing or collecting correspondence or parcels.Supervisory Aptitude: Applicants for Clerk IV must demonstrate possession of Supervisory Aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.Substitutions Allowed:1) Graduation from high school may be substituted for six (6) months of General Clerical Experience.2) Education at an accredited community college, business or technical school in a substantially full-time clerical curriculum may be substituted for General Clerical Experience on the basis of 15 semester hours for six (6) months of experience up to a maximum of two (2) years.3) Education at an accredited community college or university in a baccalaureate program may be substituted for the General Clerical Experience on the basis of 15 semester hours for six (6) months of experience up to a maximum of two (2) years.Selective Certification Requirement - Typing: Some positions require typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications.The applicant\'s proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant\'s eligibility. The Judiciary\'s Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.Supplemental InformationAny additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years

• 21 vacation leave days per year

• 21 sick leave days per year

• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank

• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans

• Free life insurance policy for employees and retirees

• Deferred compensation retirement savings plan

• State retirement plan for eligible employees

The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.01Temporary Positions: Do you want to be considered for temporary positions?

• Yes
• No

02Selective Certification Requirement - Typing: Certain positions require typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications. Are you able to type 40 words per minute and are you interested in being considered for positions that require typing and/or keyboarding?

• Yes
• No

03Experience Requirement: To qualify for Clerk IV, you must possess at least two and one-half (2-1/2) years of work experience which involved the performance of a variety of clerical tasks, with or without the use of a typewriter and/or computer, as a primary function of your job.Please select the statement which best describes how you meet the experience requirement.

• My application shows that I possess two and one-half (2-\xc2\xbd) years of work experience which involved the performance of a variety of clerical tasks, with or without the use of a typewriter and/or computer, as a primary function of my job.
• My application shows that I possess less than two and one-half (2-\xc2\xbd) years of clerical work experience so I will be using my education to substitute for part of the experience.
• I do not possess qualifying work experience but my education will substitute for all of the experience.
• I do not possess qualifying work experience. I understand that my application will be rejected.

04General Clerical Experience: Your employment application should show sufficient detailed information that describes the clerical tasks you performed as a regular part of your job(s). Please list all of your relevant clerical experience in the format listed below:NOTE: If your job was part-time, your experience will be prorated according to the number of hours you worked per week. (e.g., 1 year of part-time experience at 20 hours per week is equal to 6 months of experience credit.)1) Employer Name
2) Official Job Title
3) Period of Employment (From-To, Month/Year)
4) Hours Worked Per Week
5) A detailed description of your clerical tasks that you performed on a regular and ongoing basis. If your duties involved typing on a regular basis, please describe the kinds of materials you typed and the computer programs you used to perform your work. Do not use general terms such as secretary duties, clerical tasks, etc.05Substitution of Education for Experience - College:
Will you be substituting college education for the general clerical experience?

• No, I am not substituting college credits for the general clerical experience requirement.
• Yes. A copy of my official transcript is attached to my application.
• Yes. I will email (Recruitment@courts.hawaii.gov) or mail a copy of my official transcript to the HR office (Judiciary Human Resources, 426 Queen Street, 1st Floor, Honolulu, HI 96813.

06Substitution of Education for Experience - High School: Graduation from high school may be substituted for six (6) months of General Clerical Experience. Do you have a High School diploma or GED?

• Yes
• No

07IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. If you choose to submit a resume with your application, be sure the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties are indicated in the resume.

• I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.

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