Job Description

Position Specific DescriptionRecruitment Number 24-228KS, Clerk V (DL/Warehouse/Scanning Supervisor), SR-12, Honolulu, Oahu.Note: This position requires a current valid driver's license to operate a motor vehicle.Summary of DutiesThis position is located in the Records Management Office of the Information Technology & Systems Department, Office of the Administrative Director of the Courts. The Records Management Office administers the statewide records management program for the Judiciary. This office provides imaging, retention, secured storage, controlled access, destruction and final disposition of non-current Judiciary records to all judicial circuits, the Supreme Court, and Administration offices. This office processes both confidential and non-confidential records of the court.Supervises and participates in processing incoming information and documents using appropriate technology and equipment. Inspects judiciary equipment for periodic servicing/repairs, routine maintenance and performs user servicing.Minimum Qualification RequirementsGeneral Clerical Experience: Three and one-half (3-1/2) years of work experience which involved performance of a variety of clerical tasks, which demonstrated knowledge of English grammar, spelling, arithmetic, common office appliances and equipment; the ability to read and understand oral and written instructions, carry out procedures in clerical work systems, speak and write simply and directly, compare words and numbers quickly and accurately; and operate various kinds of standard office equipment and technologies.Non-Qualifying Experience: Experience limited to the performance of simple and repetitious clerical work which primarily involved a short cycle of tasks and manual dexterity shall not be considered qualifying. Examples of such non-qualifying work include but is not limited to such tasks as wrapping and unwrapping articles; opening envelopes, folders and similar containers; affixing tags and labels; arranging, rearranging or tidying up office desks and equipment; delivering, distributing or collecting correspondence or parcels.Supervisory Aptitude: Applicants for Clerk V must demonstrate possession of Supervisory Aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.Substitutions Allowed:1. Graduation from high school may be substituted for six (6) months of General Clerical Experience.2. Education at an accredited community college, business or technical school in a substantially full-time clerical curriculum may be substituted for General Clerical Experience on the basis of 15 semester hours for six (6) months of experience up to a maximum of two (2) years.3. Education at an accredited community college or university in a baccalaureate program may be substituted for the General Clerical Experience on the basis of 15 semester hours for six (6) months of experience up to a maximum of two (2) years.Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle.Supplemental InformationThe following information may be attached to your online application, submitted by email to , or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years

• 21 vacation leave days per year

• 21 sick leave days per year

• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank

• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans

• Free life insurance policy for employees and retirees

• Deferred compensation retirement savings plan

• State retirement plan for eligible employees

The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.01Do you have a High School diploma or GED?

• Yes
• No

02Driver's License Requirement: This position requires a current and valid driver's license to operate a motor vehicle. If you do not possess a current and valid driver's license, your application will be rejected.Do you possess a current and valid driver's license to operate a motor vehicle?

• Yes
• No

03IMPORTANT NOTE FOR INTERNAL APPLICANTS: List each position separately under the Work Experience section of your application. Further, list each class level separately (e.g. Clerk III, Clerk IV, Judicial Clerk I, Judicial Clerk II, etc.), even though you were reallocated in the same position. Be sure to accurately reflect the changes in your job duties and responsibilities as a result of such reallocations. For example, if you were reallocated from Judicial Clerk I to Judicial Clerk II, list each job level separately and describe your duties and responsibilities for each. Make sure you include the period (month/year) of employment and the number of hours you worked per week. Such specific details allow us to more accurately evaluate your application.

• I understand the importance of providing detailed work history information so that I might be given full credit for my education and experience.

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