Job Description

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt\xe2\x80\x99s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization: Compliance Operations - VCH

Job Summary: JThe Compliance Analyst will be responsible for day to day management and oversight of several key operational programs and systems that support VUMC\xe2\x80\x99s compliance program. They help to ensure that VUMC adheres to the highest legal and ethical standards and operates in full compliance with applicable laws and regulations related to the provision of state and federal healthcare services and the conduct of basic, animal and human subjects research.

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KEY RESPONSIBILITIES

• Policy System Management.
  
  • Be responsible for day to day management of the VUMC Policy Tech System, which hosts policies and procedures that apply to Vanderbilt University Medical Center, Vanderbilt Wilson County Hospital, Vanderbilt Bedford Hospital (Shelbyville, TN) and Vanderbilt Tullahoma-Harton Hospital.
  • Serve as a liaison to the VUMC Executive Policy Committee and to other policy-generating and -governing committees and departments, including the Center for Health Information Management (CHIM), the Office of Research, the Animal Care and Use Program, the Human Research Protections Program, Finance, Human Resources, the Information Privacy and Security Executive Committee (IPSEC).
  • Coordinate with HealthIT and the Policy Tech vendor for system updates, reconfigurations and downtime response.
  • Facilitate training and education on policy system use for all levels of user access, maximizing efficiency while minimizing systemic risk.
• Exclusion System Management.

• Manage the VUMC Exclusion Monitoring Program which uses software to continuously monitors employees, vendor, medical staff members of VUMC and its affiliates to ensure that they have not been excluded from participation in federal health care programs like Medicare or Medicaid, or debarred from participating in federal grants and contracts.
• Interface with Human Resources, the Office of Contract Management, Supply Chain and other stakeholders to ensure employee, vendor and medical staff data is complete, accurate and updated timely.
• Serve as principal OHCC contact with, ProviderTrust, VUMC\xe2\x80\x99s exclusion monitoring vendor on day to day operational issues.
• Work with OHCC leadership, the Office of Legal Affairs, Human Resources and Supply Chain to investigate and help respond when an individual or vendor screened by the system has been identified as potentially excluded or debarred.

• Integrity Line.
  • Provide secondary support and assistance with the VUMC Integrity Line, a vendor managed hotline for reporting compliance concerns.
  • Work with OHCC\xe2\x80\x99s Integrity Line Coordinator to assist in the triage and assignment of projects for internal investigation and resolution, and to ensure investigations have been completely and timely resolved.
  • Assist with the preparation of quarterly reports to the Compliance and Corporate Integrity Committee summarizing Integrity Line activity.
• General Office Management

• Maintain and update department website.
• Assist the Chief Compliance Officer and Lead Administrative Assistant with development of department budgets and reconciliation of ledgers.
• Manage all aspects of department procurement, including purchase orders, supply procurement and inventory, invoice processing and payment. Coordinate with department vendors.

POSITION QUALIFICATIONS
REQUIRED

• Bachelor\xe2\x80\x99s Degree or 4 years\xe2\x80\x99 equivalent experience
• Proficiency with the Microsoft Suite (Outlook, Excel, Word, PowerPoint), web-based technologies and database tools
• A willingness to learn new technologies when presented

PREFERRED

• Excellent math and written and oral communication skills
• Prior program or project management experience
• Demonstrated ability to work independently and to collaborate with others
• The ability to plan and prioritize multiple projects

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one\'s own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees\' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience: Relevant Work Experience


Experience Level: 3 years

Education: Bachelor\'s

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled