CHN HOUSING PARTNERS
Construction Administrator \xe2\x80\x93 Single Family Preservation

We are a growing non-profit organization based in Cleveland, Ohio that offers its employees a comprehensive benefits package, opportunities to grow within the organization, and the ability to improve the communities we serve.

CHN Housing Partners: CHN is a highly seasoned, nonprofit affordable housing developer, housing service provider and residential mortgage lender that works with its partners to solve major housing challenges for low-income people and under-served communities. Through our partnerships we have developed over 7,000 affordable homes, and each year serve over 60,000 families through a wide array of housing services.

We work in Ohio and neighboring states, including Michigan, to preserve and expand affordable housing, and build equitable communities. By investing in affordable housing, we are investing in families, communities, and the economy. We are investing in the power of the permanent address.

Position Summary: The Construction Administrator \xe2\x80\x93 SFP is a newly created position that will be responsible for overseeing the in-house, day-to-day construction administrative operations of single-family home repair and rehabilitation projects within a newly dedicated department of CHN Housing Partners, Single-Family Preservation (\xe2\x80\x9cSFP\xe2\x80\x9d).

The Construction Administrator will also be responsible for ensuring that the construction administration needs of a variety of home repair and rehabilitation programs within the SFP department are met.

CHN offers the following benefits to its employees: Medical (including dental and vision options), Vacation, Personal and Sick Leave; Paid Maternity/Paternity/Adoption Leave; Paid Holidays; Life Insurance; 401K Plan, and Tuition Reimbursement.

Essential Duties & Responsibilities:

• Responsible for the day-to-day in-house operations of the assigned program
• Ensure project documents/ file integrity
• Ability to learn and utilize construction management software, Salesforce and other operational software and applications as needed
• Issue subcontractor agreements/purchase orders
• Coordinate work with key team members (including Construction and Pre-Construction Managers, Construction Superintendents, Rehab and Repair Coordinators)
• In coordination with the Manager of Construction Administration and Director of Construction Operations, building out administrative systems and processes to increase productivity and project outcomes
• Collaborate with internal leaders/stakeholders to ensure program clients\xe2\x80\x99 needs are met
• Scheduling Estimates and Jobs
• Scheduling appointments for Department personnel if necessary
• Heavy email correspondence, printing, scanning and document retrieval
• Coordinating with staff, any third-party professionals, subcontractors, vendors, inspectors, and clients to ensure that all parties are informed of project status
• Reviewing contracts to ensure compliance with federal regulations, company policies, and industry standards, and preparing contracts for signature
• Collecting and appropriately store insurance certificates, W9\xe2\x80\x99s, workers comp certificates, and other compliance documentation from all partner trades and general contractors
• Collecting, processing, and assembling third-party contractor applications for payment and supporting documentation for timely payment. This includes collecting lien waiver documentation and processing line-item draw request
• Coordinating with Finance and Accounts Payable staff to timely process and post payment requests to third-party contractors
• Track and confirm job status within construction management software

Education and/or Work Experience Requirements:
Required:

• Strong attention to detail
• Must have strong computer skills
• Proficiency in Word and Excel a must
• Ability to learn new programs and processes
• Must be Organized - Heavy follow up interactions

Experience:

• 4+ years in similar field
• Previous construction experience preferred

Skills:

• Demonstrated ability to serve and work with a diverse population
• Can provide clear and concise instructions

Preferred:

• Bi-lingual

Critical Competencies:

• Clear communication skills
• Conflict resolution
• Delegation
• Ability to coordinate across multiple programs with internal and external partners

Working Conditions and/or Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.

Why Should You Apply?

• You want to be part of an organization where the work you do will have a positive and lasting difference in the community.
• Great benefits.
• Opportunities for on-the-job training and/or professional development.

M/F/V/D/EOE