Job Description

Position Summary:

As a Contract Administrator you will be responsible for coordinating existing and new vendor and subcontract agreements, including drafting and negotiating terms, identifying and sourcing new goods and services providers big and small, contract compliance and risk identification and mitigation. The successful candidate will support multi region and multi state operations to develop RFQ, analyze cost and quality of goods and services, occasionally perform procurement and finance activities.

Essential Job Functions:

Leads vendor and subcontractor onboarding Drafts, reviews, and coordinates legal and commercial documents Develop, lead and execute contract and risk management strategies Partner with and facilitate stakeholder engagement to resolve and secure optimum terms to meet company objectives Support Health, Safety, and Environmental and Quality Management teams in subcontractor audits Track and report key functional metrics to reduce expenses and improve effectiveness Craft negotiation strategies and close deals with optimal terms Develop training material, best practices, and procedures that align with company objectives Identify and secure agreements with new goods and services suppliers to meet company objectives Analyses and prepares Contract Summary of client requirements and specific instructions for Field Management Teams Organizes and keeps company official contract records, files, and documents (hardcopy and/or electronically) Identifies, completes and maintains company licensing, permitting, and registrations including annual reports Research and obtain price quotes on requisitions Perform Buyer duties and issue purchase orders Forecast price and market trends to identify changes of balance in buyer-supplier power Communicate with engineering on technical requirements and issues for material and equipment purchases Perform cost and scenario analysis, and benchmarking Assess, manage and mitigate risks Perform problem solving for complex issues Actively and positively participate in department and safety meetings Travel required to field on occasion to coordinate material procedures Other duties as assigned

Required Minimum Qualifications:

High School Diploma or GED 8 Years related experience Valid driver license, clean driving record OSHA 10 Certification, or ability to obtain upon ire Attends training sessions, seminars and appropriate educational classes required by department Computer sills commensurate with program and job applications Must be self-motivated and exercise self-initiative

Preferred Qualifications:

Bachelors Degree with Business, Law, Accounting, Project Management or Engineering courses preferred

Post Job Offer Requirements:

Take and pass a pre-employment drug test

Knowledge, Skills & Abilities Required:

Strong leadership capabilities and aptitude Solid judgement along with decision making skills A knack for negotiation and networking Proven working experience as contract administrator/coordinator, purchasing agent or officer Familiarity with sourcing and vendor management Knowledge of various industrial construction disciplines and materials used Ability to apply knowledge of bidding process and contracts management principles and practices Ability to analyze and problem solve to changing environments and work conditions Ability to create and analyze purchase information and the associated receiving and invoice verification process Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness Ability to perform all work in a safe manner that meets company and client standards Ability to perform work with a professional demeanor Proficient in MS Office suite Excellent written and verbal communication skills - must be confident and comfortable in all aspects of contract administration Excellent interpersonal skills with team members at all levels, agency representatives, clients and subcontractors Strong math skills Strong organizational and time management skills

Physical Demand/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to type, talk and hear. The employee is frequently required to sit, stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Visual Acuity: must be adequate to perform all required tasks in a safe manner.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually quiet to moderate but may be loud on occasion. Work is usually done in an office setting and sometimes at a client facility or job site. Work may require occasional weekend and/or evening work. The employee is occasionally exposed to moving mechanical parts, vehicles and equipment.

Disclaimer:

The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.