Job Description

A member of Minnesota State

Job Details

Working Title: Contract and Purchasing Coordinator
Job Class: Buyer 1
Agency: Minnesota State/Northland Community and Technical College

• Who May Apply: Open to all qualified job seekers
• Date Posted: 11/13/2023
• Closing Date: 11/20/2023
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Northland CC-MAPE
• Division/Unit: MnSCU Northland CTC Thf Rvr Fl / MnSCU Northland CC Classified
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $22.61 - $32.71 / hourly; $47,209 - $68,298 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• Location: Thief River Falls
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you\xe2\x80\x99ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

This position is the Point of Contact for Marketplace purchasing and Contract Expert. Responsibilities include determining when contracts are required, which contract should be used, gathering information and contract preparation, reviewing purchase requests and obtaining additional information, ensuring purchasing and contract procedures are followed. Under limited supervision/procedural control, this position is responsible for the purchasing and contract activities of the College in compliance with State laws and Policy and Procedures adopted by Northland Community & Technical College and Minnesota State in a manner to maximize economical purchasing of equipment, supplies, materials and services used by departments and programs. Responsibilities also include bank receipting, daily reconciliation and tuition waiver processing.

• Responsible for monitoring the contract process from start to finish to ensure timely and appropriate contracts are in place when needed. Coordinates with employees from Thief River Falls, East Grand Forks and Aviation Campus to collect a variety of data required to develop contracts.
• Plan, develop, and implement the most effective method of procurement to ensure suitability of supplies and equipment in relation to price, quality and specification to meet the needs of all College personnel according to College, Minnesota State policies and procedures.
• Tuition Waiver Invoicing and Payments.
• Other duties as assigned to ensure smooth and efficient functioning of the business office and bookstore.

Qualifications

Minimum Qualifications

• Two-year degree (accounting, finance or business) or combination of equivalent education and work experience.
• Highly developed communication skills to establish and maintain effective working relationships with vendors, college faculty and staff, Minnesota State System Office staff, MMB / SWIFT staff.
• Strong computer experience with programs such as Microsoft Office; specifically excel and word.
• Ability to maintain records and multi-task while supervising routine administrative and clerical work.
• Knowledge of business administration processes, such as: accounting, purchasing and basic math.
• Strong oral communication skills sufficient to explain procedures and instructions.

Preferred Qualifications

• Four-year accounting, finance or business degree.
• Knowledge of systems such as SWIFT and the Minnesota State purchasing and accounting system i.e. ISRS.
• Knowledge of state statutes and Minnesota State policies and procedures.
• Knowledge of contract law and its general application.

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State\'s vehicle use criteria and consent to a Motor Vehicle Records check.

Application Details

How to Apply

Select \xe2\x80\x9cApply for Job\xe2\x80\x9d at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. If you have questions about the position, contact Kari Beito at kari.beito@northlandcollege.edu. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kari Beito at kari.beito@northlandcollege.edu.

About Minnesota State

Northland is a comprehensive two-year community & technical college with campuses in East Grand Forks and Thief River Falls, MN. We are united as one college to increase educational access, support student success, strengthen partnerships, and advance equity in the communities we serve.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota. A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency\xe2\x80\x99s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.