Job Description

Job Code

403134 Coordinator I

Sub-Unit



054

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

• 4+ years of relevant experience required; a combination of education and experience may be considered
• Strong writing and editing skills

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Bachelor\'s Degree; Master\'s is a plus
• Communications, event management, and/or marketing experience
• Fluency with best practice in health and science communication
• Experience creating written and visual social media content
• Experience with content management tools such as Wordpress
• Experience with project management and project management tools such as Basecamp, Wrike, or Asana
• Experience with email marketing software such as Emma

The following cultural competencies are also preferred:

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Department

Social and Behavioral Sciences

Pre-Employment Screening

Identity

Job Function

General Administration

Position Description

Duties and responsibilities include, but are not limited to, the following:

• Curating the center\'s digital presences: Maintains a content calendar for the center\'s digital channels, translates and distills in-person and online presentations into resource-library content for the center\'s website, liaises with health communication experts to proof resource-library content, ensures the center\'s website provides up-to-date information about events and other programs, and researches and drafts content for the center\'s social accounts.
• Managing event logistics: Assists with booking speakers and contractual details, identifies and books appropriate space, plans and places catering orders, publicizes events to ensure widest possible engagement, manages event registration, creates leave-behinds for participants, and provides logistical support for virtual and in-person events, including conferences, seminars, workshops, and socials.
• Publishing the center\'s communication best-practices newsletter, Call to Action: Drafts content, copyedits guest-written content, proofs and distributes each month\'s issue, maintains subscription form and subscriber database, looks for opportunities to grow its subscriber base within and beyond the Harvard community, and serves as point of contact for all newsletter questions.
• Tracking use of center programs and services: Reports, analyzes, and presents data about engagement with the center\'s digital channels, events, and newsletter. Works in collaboration with center director to evaluate the impact of center programs and identify areas for growth.
• Supporting center operations: Prepares and maintains center records; manages travel arrangements; negotiates with hotels, caterers, and vendors; submits invoices, drafts contracts, works with departmental administrators on contractual, operational details, and financial procedures.
• Performing other duties as required.

PLEASE NOTE: This is a hybrid position and this position will be based in Boston, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington). This position may require occasional night or weekend work.

PLEASE NOTE: Please submit both a resume and cover letter when applying. Applications received without a cover letter will not be considered. Shortlisted candidates will also be required to submit a work sample. More details will be shared in the interview process. Shortlisted candidates will be required to submit a writing sample. More details will be provided in the interview process. Finalists will be required to complete a proofreading test.

School/Unit

Harvard T.H. Chan School of Public Health

Job Summary

Harvard T.H Chan School of Public Health\'s Center for Health Communication equips public health leaders to credibly communicate health information to an increasingly skeptical and fragmented world. Our mission: to define, teach, and share best practice in health and science communication.

We\'re looking for a Program Coordinator who will help us meet that mission. Key responsibilities include managing our virtual and in-person events, publishing and growing our newsletter, curating our digital presences, and tracking engagement with our programs and services.

The ideal candidate will have a background in communications, event management, and/or marketing. Join us to help public health leaders become powerful communicators of health and science information.

Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School\'s and our initiatives.

Benefits

We invite you to visit to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

Harvard University