Job Description

Initial Posting Date: 11/21/2023

Application Deadline: 12/19/2023

Agency: Judicial Department

Salary Range: $4,097 - $6,356

Position Type: Employee

Position Title: Courtroom Clerk (High Volume Courtroom Clerk)

:

Note: Effective December 1, 2023, the Oregon Judicial Department will implement a cost-of-living salary increase of 6.5%.

Interviews: will be scheduled within two weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD\'s efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by .

Benefits to you

We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.

The hourly equivalent for this position is $23.64 - $36.67.

10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

In this job profile, we offer candidates new to OJD the first two steps of the salary range. You are potentially eligible for a 5% annual increase.

Location Highlights

, was founded in 1845 (incorporated in 1851); it is the state\xe2\x80\x99s largest city and the county seat for Multnomah County. Portland is situated at the confluence of the Willamette and Columbia Rivers and provides easy access to museums, parks, trails for hiking, biking, and jogging, restaurants, food carts, Mount Hood, the northern Oregon Coast, and much more. Portland is also home to three major sports teams: the Portland Trail Blazers (NBA), Portland Timbers (MLS), and Portland Thorns FC (NWSL).

, Oregon\xe2\x80\x99s Fourth Judicial District, is the largest in the state. The court has more than 320 staff members, including 15 hearing referees, and 38 elected judges working in four courtroom facilities in Multnomah County.

Position Highlights

We are hiring a High Volume Courtroom Clerk (Courtroom Clerk) to join our team in the High Volume Clerks unit.

In this role, you will support a judge in a courtroom by performing real-time data entry for cases about criminal, traffic, parking, domestic relations, stalking, small claims, and landlord/tenant matters. You will review case files, prepare court forms, process and disposition exhibits, and create and maintain a digital record of the court proceedings using a variety of software and equipment. You will also coordinate remote hearings, schedule complex court dockets and appearances, recall warrants, issue show-cause actions, and suspend or clear suspensions on drivers\xe2\x80\x99 licenses.

When you are not in the courtroom, you will provide administrative support in partnership with other court staff. This work includes performing complex data entry, processing documents filed with the court, routing files and documents, verifying recordings of proceedings, maintaining multiple calendars, scheduling hearings, and entering dispositions and sentences. You will also compose letters, prepare correspondence and legal documents, and edit documents for accuracy and completeness. Part of your time will be spent maintaining databases, arranging for court interpreters, and serving as a technical resource for colleagues.

Providing customer service to judges, court staff, lawyers, litigants, partner agencies, and the public is a key part of this position. You will check in parties for court, verify parties\xe2\x80\x99 contact information, respond to emails, and work at our reception desk to answer questions about cases, court processes and procedures, schedules, and court forms. You will also assist attorneys and self-represented litigants with filing exhibits and filling out forms, and you will train new employees as needed.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter

Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.

In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

Address the cover letter \xe2\x80\x9cTo the Hiring Manager.\xe2\x80\x9d

Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

Prepare your cover letter before starting your Workday application.

Work History/Resume

Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.

Experience using a variety of software programs to access and input information and complete various tasks.

Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances, highly stressful situations, or trauma.

Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.

Experience identifying, handling, and securing confidential information and materials.

Working Conditions

This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday; slight variation from these hours may be permitted at the supervisor\xe2\x80\x99s discretion. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.

Occasional overtime may be required to complete a court session and related time-sensitive paperwork or data entry.

This position mainly works at the Multnomah County Courthouse (1200 SW 1st Ave.) but occasionally may need to work at the East County Courthouse (18480 SE Stark St.), the Justice Center (1120 SW 3rd Ave.), or the Juvenile Justice Center (1401 NE 68th Ave.).

Frequent phone and in-person contact with people from diverse backgrounds.

Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. This position may be exposed to hostile litigants and high-risk defendants and to court exhibits that include weapons or other hazardous materials.

Long periods of sitting or standing.

Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner. Software programs used include Microsoft Office Suite, For the Record, Odyssey, Webex, and the Sheriff Warrant and Inmate System.

ADDITIONAL INFORMATION
Parking

Multnomah Circuit Court does not provide parking for courthouse or justice center staff. Flexible spending accounts are available to reimburse parking or transportation costs up to a certain amount each month, if staff elect to have these funds held from their monthly paycheck.

Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security\'s confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans\' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.

Conduct Expectations
Because of OJD\'s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon\xe2\x80\x99s pay equity law. In this job profile, we offer candidates new to OJD the first two steps of the salary range. For more information on pay equity, .

Employee Benefits
to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please .

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

Workday related information and resources are available .

For questions about a specific OJD job posting, call 503-986-5930.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

State of Oregon