Job Description

Overview

The Dean\'s office in the College of Engineering is looking for a Staff Assistant III who will work directly with the Dean, the Associate Deans, and the Director of Development and his officer. This person will also perform a variety of administrative support and secretarial duties to the staff within the Dean\'s office and may work directly with students.

Responsibilities

Approximately 65% of the position supports the College of Engineering Dean\xe2\x80\x99s Office functions.
Responsibilities include, but are not limited to:

• Helping key personnel associated with organizing College of Engineering events such as Senior Design Night, Faculty Retreats, Industry Advisory Board meetings, award ceremonies, commencement activities, and luncheons, in addition to other events as directed.
• Screening inquiries and requests and using judgment to prioritize schedules and meetings.
• Maintaining and ordering office equipment and supplies.
• Performing general office duties, including filing, data entry, and other general duties as assigned.
• Performing miscellaneous job-related duties as assigned.
• Composing documents, correspondence, and reports.
• Serving as backup to the Dean\xe2\x80\x99s Assistant as needed.
• Serving as backup to the Receptionist as needed.

Approximately 35% of the position is designated to support major gift fundraising efforts in the College of Engineering. The candidate will work directly with the Senior Director of Development and the Development Officer to deliver custom stewardship initiatives and will be supported by the central stewardship team in the University Advancement office.
Responsibilities include, but are not limited to:

• Promoting major donor engagement and philanthropy.
• Supporting scholarship efforts by coordinating scholarship banquets and serving on the scholarship selection committees.
• Supporting development officers by scheduling travel, delivering thank you letters, preparing endowment reports, and creating donor engagement events.
• Proficiently navigating customer relationship management software (Blackbaud and Millennium) to access donor contact data.

Qualifications

Minimum Qualifications:

• Four years of experience; or vocational/technical training/associate degree in an office or business field plus two years of related experience; or a bachelor\xe2\x80\x99s degree in a related field is required.

Knowledge, Skills, and Abilities:

• Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, and graphic packages.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach: * Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under \xe2\x80\x9cResume/CV\xe2\x80\x9d

• Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to thirty pounds.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah\xe2\x80\x99s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 \xe2\x80\x9cvery high research activity\xe2\x80\x9d by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USU\xe2\x80\x99s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master\xe2\x80\x99s and 42 doctoral degrees. about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful , a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university\xe2\x80\x99s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

USU Land Acknowledgment

Please visit our website to learn about of the eight tribes of Utah.

*updated 05/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU\xe2\x80\x99s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, , Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, , Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit , or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481,

U.S. Department of Education, Denver Regional Office, 303-844-5695,

Utah State University