Job Description

Announcement# 2023-026

Closing Date: July 14, 2023

Salary Range: $3,881.00 to $4,803.00 per month

The DEPARTMENT SECRETARY position is full-time, 40 hours, Civil Service, and Union represented.

The Columbia County District Attorney\'s Office represents the State of Oregon prosecuting all felony crimes as well as the vast majority of misdemeanors, including aggravated murder, child abuse, sex trafficking, drug crimes, domestic violence, DUIs and other traffic crimes. The DA\'s Office seek justice by fairly and impartially enforcing laws as well as advocating for victims\' rights. By managing these activities, we help make Columbia County a safe and healthy place to live, work and do business.

DUTIES: Perform administrative support to the District Attorney\'s Office, including requesting evidence and the production of discovery, answering telephones and greeting the public, providing requested information, assisting with extraditions and maintaining departmental documentation.

Greet general public, defense attorneys and visitors from various law enforcement agencies and assist, as needed.

Process incoming police reports from surrounding agencies ie: run defendant criminal histories using LEDS. Create and build case in PBK with attention to detail, ensuring all information is accurately inputted. Assign case to appropriate attorney and distribute accordingly.

Create and maintain files in both paper and electronic form. Enter data in the Law Enforcement Data System (LEDs). Log data, process and forward as required. Verify information and data as needed. Modify court orders as needed. Prepare, open, conduct interoffice transfer and close different types of cases.

Request evidence both independently and at the instruction of attorneys. Issue property disposition memo at the close of each case. Redact from different formats of discovery as instructed by attorneys.

Post court hearings to schedules and department calendar. Distribute court hearing schedule to other agencies.

EDUCATION AND/OR EXPERIENCE: Equivalent to high school graduation with additional broad specialized legal secretary training. Three years\' of responsible secretarial work experience in a general office setting, at least one year of which must have been in a legal office or criminal justice agency. Any satisfactory combination of experience and training which demonstrates the ability to perform the above duties may be acceptable.

KNOWLEDGE, SKILL AND ABILITY: Advanced knowledge of legal office practices and procedures, terminology, court proceedings and related documents. Good working knowledge of computers and business software such as word processing and spreadsheets. Working knowledge of the OSP Law Enforcement Data System (LEDS) and familiarity with the Oregon Judicial Information Network (OJIN). Strong and effective communication skills.

Ability to communicate effectively both verbally and in writing. Ability to act in such a manner so as to maintain the confidentiality of issues and matters which may be encountered. Ability to enforce all laws, regulations, ordinances and standards consistently to ensure maximum compliance and to protect the public health and safety. Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately. Ability to act independently in the absence of supervision and instructions. Ability to prioritize and accomplish quickly and efficiently a large number of diverse tasks. Ability to maintain harmonious and effective working relationships with fellow employees, other agencies, County officials and the general public.

Join our team - Columbia County online application must be completed - Apply today!

www.ColumbiaCountyOR.gov

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

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