Job Description

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Director Planning and Design

The Director of Planning and Design will be dedicated to leading, along with the Construction Project Manager, major projects in Mission Viejo, including the planning and design of an Acute Hospital Tower and Medical Office Building. This position works hybrid with a considerable amount of onsite work and travel through phases of the project.

Core responsibilities of the position include:

• The Director of Design is responsible for the establishment of and alignment to the programmatic scope of the project, as well as the space planning in response to that scope.
• The position is a liaison between internal stakeholders and the architectural design firm and associated consultants. The organization/ management of meetings with stakeholder groups is a primary responsibility, which includes establishing the rhythm of usergroup meetings and design charettes (as needed) as well as managing key milestone/phase signoffs
• Clear communication with and synergistic working relationship with the Construction Lead/ Project Manager
• Documentation of key decisions using the tools established by the project (for example: Excel, SharePoint, eBuilder)
• Management of/ providing clear direction to other team members reporting to the Director of Planning, including the Design Manager and those working in supportive project management roles
• Management of third-party design partners, including: the architectural team and associated consultants, furniture dealerships, medical equipment planners, and art consultants. Experience issuing RFPs and managing architectural firm interviews and selection is preferred.
• Commitment to project visioning and documentation (at each phase) of key project data within the Project Charter
• Development of the project\'s functional program
• Commitment to the project\'s manifestation of Providence\'s planning, design, and technical standards. Confidence in \xe2\x80\x9cthe spirit of the guideline\xe2\x80\x9d and ability to make an informed judgment call if the standard is unclear, incomplete, or more information is required to enact it
• Collection and validation of a project\'s current state data, working in close collaboration with the project\'s Institutional planner, strategy, and real estate teams
• Manage a project\'s documentation of Entitlement Strategy, as led by the Providence Land Use Planner and the Architectural Firm. This includes identifying pre-application meetings that need to occur and escalating decisions to other Providence departments as needed.

Providence caregivers are not simply valued - they\'re invaluable. Join our team at Providence Real Estate Strategy And Operations and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Master\'s Degree in Planning, Business or Healthcare Administration or equivalent educ/experience.
• Driving may be necessary as part of this role. Caregivers are required to comply with all state laws and requirements for driving. Caregivers will be expected to provide proof of driver license and auto insurance upon request.
• 8 years Land Use planning.
• 6 years of Management experience.
• 2 years of HCAI experience in the state of CA.

Preferred Qualifications:

Skills and experience that will empower success in the role include:

• 10+ years of Healthcare Architecture Experience
• Excellent organizational skills: as Providence is moving towards data-driven decision-making and accountability throughout the design and construction process, the candidate should have a commitment to clear, disciplined communication, including the management and maintenance of decision logs, meeting minutes, tracking of action items, and regular report outs to all stakeholders. This role will also be accountable for organizing stakeholder meetings during schematic and design development, managing the partnership with the architectural design firm and associated consultants, and ensuring that the project documents are adhering to Providence planning, design, and technical standards.
• Medical Planning background: the role will be a liaison between internal project stakeholders and the external architectural design team. The candidate should be familiar with both acute and ambulatory planning and design best practices and be able to bring this knowledge, along with a curious mind and empathetic disposition, to the stakeholder meetings. Ideally, this person builds trust with each stakeholder group, seeks to validate any internal data required to investigate stakeholder requests, and communicates decisions to both internal and external stakeholders in a timely manner.
• Architectural license, MArch, and EDAC credentials are preferred.
• HCAI/OSHPD experience: the ideal candidate will have experience with both OSHPD 1 and 3 projects, as well as experience with seismic upgrades and retrofits.
• Passion for mentorship: the ideal candidate has a passion for mentorship. If a Design Manager is reporting to the candidate as part of the project\'s organizational structure, it should be viewed as an opportunity to impart planning and design experience and passion for holistically designed healthcare environments to the project\'s direct reports.
• Commitment to operational improvement: the Director of Planning and Design understands that decisions made during planning will empower or impede the care team to deliver world-class healthcare. The ideal candidate is always looking for opportunities to make flows of staff, patients, and materials more efficient throughout a healthcare facility without compromising the positive experience of the space.
• Commitment to internal process improvement: the ideal candidate has a passion for the development of standards and guidelines aimed at achieving operational improvement and a consistent brand experience, while still allowing for flexibility systemwide.
• Familiarity with Lean Methodology: Providence is incorporating Lean methodology into the project decision-making process, such as Choosing by Advantage and the generation of A3\'s.
• Keeping sustainability top of mind: the ideal candidate grasps how early design decisions can greatly impact the sustainability of a building and is committed to achieving Providence\'s net zero by 2030 goals.
• A proactive personality: this is a leadership role within a growing planning and design team. Without compromising a collaborative spirit, the ideal candidate will actively seek out information necessary to answer questions and doesn\'t wait to be told what to do. The Director of Planning and Design should be committed to helping forge the vision of how the team will work together. This role will benefit from a love of learning, curiosity of how roles within the Providence system interact, support each other, and make decisions, and a commitment to moving a project forward on time and on budget.
• Ability to be on site as needed: this role will be hybrid-able to work from home part of the time, but the willingness to travel to on-site project meetings in/around Mission Viejo as needed.
• Mission-driven: Providence is a mission-driven organization. Our values are: compassion, dignity, justice, excellence, and integrity. Our vision is Health for a Better World and our promise is Know for me, care for me, ease my way. The values, vision, and promise are not taken lightly and the ideal candidate will be comfortable integrating in a culture that holds the mission in high regard.

Salary Range by location:

NorCal (Napa, Sonoma)

Min: $100.06, Max: $166.36

Southern California, NorCal (Humboldt)

Min: $89.19, Max: $148.28

Why Join Providence?

Our are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our of caring for everyone, especially the most vulnerable in our communities.

About Us: At Providence, our strength lies in Our Promise of \xe2\x80\x9cKnow me, care for me, ease my way.\xe2\x80\x9d Working at our family of organizations means that regardless of your role, we\'ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Check out our for more information about our Benefits and Rewards.

About the Team: Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment.

We are committed to cultural diversity and equal employment for all individuals. It is our policy to recruit, hire, promote, compensate, transfer, train, retain, terminate, and make all other employment-related decisions without regard to race, color, religious creed (including religious dress and grooming practices), national origin (including certain language use restrictions), ancestry, disability (mental and physical including HIV and AIDS), medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, genetic information, and military and veteran status or any other applicable legally protected status. We will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified caregiver or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.

We are a community where all people, regardless of differences, are welcome, secure, and valued. We value respect, appreciation, collaboration, diversity, and a shared commitment to serving our communities. We expect that all workforce members in our community will act in ways which reflect a commitment to and accountability for, racial and social justice and equality in the workplace. As such, we will maintain a workplace free of discrimination and harassment based on any applicable legally protected status. We also expect that all workforce members will maintain a positive workplace free from any unacceptable conduct which creates an intimidating, hostile, or offensive work environment.

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