Job Description

Responsibilities

ESSENTIAL FUNCTIONS:

• Understand, practice and continually lead by example Doyon Associated\xe2\x80\x99s commitment to zero incident safety and environmental culture
• Manage project-controlled documents in accordance with client provided systems
• Maintain and enhance procedures for collecting, filing and safekeeping project documentation.
• Assist project managers, supervisors and staff to understand document control needs in order to comply with DAL, client, and contract documentation requirements
• File and organize officially received and transmitted correspondence and documents from clients, vendors, and subcontractors
• Implement and manage a document control numbering system to track transmittals, RFIs, PCRs and other project related documents and logs
• Collect and maintain in a logical manner all documentation and correspondence in binders or electronically via DAL\xe2\x80\x99s server to ensure easy and quick accessibility and accurate retention and safekeeping
• Assist with and prepare as needed the project\xe2\x80\x99s official turnover documentation for delivery to clients
• Maintain drawings and engineering documents
• Copy and distribute drawings, and other requested documents to project management and supervisors, vendors, and subcontractors
• Other Duties as Assigned

COMPETENCIES:

• Technical \xe2\x80\x93 Good understanding of contract record keeping, documentation and turnover provisions. General understanding of contract and client documentation and turnover requirements. Must be able to understand documentation needs and requirements of project and corporate management. Ability to quickly learn and use new software programs.
• Teamwork \xe2\x80\x93 Ability to work in a team environment, high degree of attention to details, follow work rules, and adhere to established work schedules.
• Confidentiality \xe2\x80\x93 Demonstrates knowledge of appropriate procedures for handling sensitive and confidential information.
• Analytical \xe2\x80\x93 Ability to analyze and improve work processes and documentation workflow. Synthesizes complex or diverse information.
• Problem Solving \xe2\x80\x93 Identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully.
• Communication \xe2\x80\x93 Excellent verbal and written communication skills. Speaks clearly and persuasively in positive and negative situations. Ability to communicate critical and urgent issues to all appropriate project personnel including management, supervision, engineering and quality control.
• Quality Management \xe2\x80\x93 Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Ability to successfully and accurately perform duties and responsibilities with minimal direct supervision. Ability to proactively work in a high paced, deadline-oriented environment.
• Judgment \xe2\x80\x93 Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.
• Safety and Security \xe2\x80\x93 Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

Qualifications

QUALIFICATIONS:

• B.A./B.S. in Administration or Construction Management preferred.
• In lieu of education, five (5) to ten (10) years of direct related project experience in document control or records management is preferred.

SKILLS:

• Ability to read and interpret all forms of documentation to ensure accurate filing, retention and inclusion in turnover packages.
• Ability to understand nomenclature and acronyms used in the pipeline construction industry and by clients.
• Ability to learn, understand and use client and DAL\xe2\x80\x99s corporate management information systems.
• Intermediate to strong skills in Microsoft Office programs, Adobe, and other information systems.
• Ability to understand and interpret graphs, charts and tables.

REASONING ABILITY

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to analyze work processes and suggest more efficient methodologies.
• Ability to interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

WORKING ENVIRONMENT: The work is generally sedentary, requiring routine walking, standing, bending, and carrying items weighing up to 25 pounds. The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities, and abilities.

PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to reach with hands and arms. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].

REASONABLE ACCOMMODATION: It is Doyon\xe2\x80\x99s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an \xe2\x80\x9cat will\xe2\x80\x9d relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Doyon Limited