Job Description

As a Documents Specialist, you\'ll be the go-to person for ensuring accurate and timely management of all project-related documents on our right-of-way acquisition projects.

Responsibilities:

1. Document Management: Your superpower will be organizing and managing all project-related documents, ensuring they\'re in order, easily accessible, and well organized. Think right-of-way agreements, title documents, deeds, easements, permits, surveys, and all that good stuff!

2. Document Review: You\'ll put your keen eye on detail to work by reviewing legal and real estate documents. Your top priorities will be accuracy, completeness, and compliance with our policies and project requirements.

3. Data Entry: Get ready to dive into data entry mode! You\'ll enter and maintain project-related data in our designated software systems. Accuracy and attention to detail will be essential here.

4. Quality Assurance: Regular quality checks will be part of your routine to ensure document data and information integrity and consistency. You\'re the gatekeeper of high-quality documents!

5. Document Preparation: Time to unleash your creative side! You\'ll be responsible for preparing, formatting, and editing various documents like letters, reports, and forms using software like Microsoft Office 365 and Adobe Pro.

6. Communication: Collaboration is the name of the game. You\'ll work closely with our internal team members and field right-of-way agents. Gathering and exchanging information, resolving document-related issues, and providing updates will be part of your communication wizardry.

7. Compliance and Record Keeping: Following the rules is essential. You\'ll ensure all document management processes adhere to our company policies, procedures, and regulatory requirements. Plus, you\'ll handle record-keeping and confidentiality with utmost care.

8. Research and Analysis: Get ready to unleash your research and analysis skills! Conducting thorough research, analyzing relevant data, and interpreting information will be critical as you contribute to creating accurate and comprehensive easement documentation.

9. Continuous Improvement: We\'re all about improving and streamlining processes. As a proactive team member, you\'ll identify opportunities to make our document management more efficient and contribute to the team\'s overall success.

Requirements: * Prior Experience: A background as a real estate paralegal, records clerk, real estate legal assistant, real estate transaction coordinator, real estate closing coordinator, real estate compliance specialist, real estate contract administrator, escrow officer, real estate documentation specialist, land use paralegal, real estate litigation paralegal, title specialist, title coordinator, title analyst, title clerk, title officer, title abstractor, title, title claims specialist.

• Education: Bachelor\xe2\x80\x99s Degree in business, legal or similar, Associate\'s Degree, Paralegal Certificate, H.S. Diploma, or similar or equivalent work experience.
• Technical Skills: Being a wizard with Microsoft Office 365 (Word, Excel, and Outlook) is a must. Experience with Adobe Pro for document editing and manipulation is a big plus, in addition to familiarity with Google Earth.
• Remote Setup: To ensure seamless remote work,you must set up a dedicated home office or workspace with a computer, printer, cell phone, and stable internet access. A webcam, headset, microphone, scanner or document imaging capability are not required but helpful. While we\'re here to support you, you must provide these essentials.
• Organizational Skills: You\'re a master of organization! Juggling multiple tasks, prioritizing work, and easily meeting deadlines is your thing.
• Attention to Detail: You have an eagle eye for detail. You thrive on maintaining accuracy, even when handling large volumes of documents and data.
• Communication Skills: Clear and effective communication, both written and verbal, is your secret weapon. You\'ll interact with team members and right-of-way agents like a pro.
• Problem-Solving: You\'re a pro at tackling challenges and solving problems. Analytical thinking is your forte when it comes to resolving document-related issues.
• Flexibility and Time Management: We offer flexible work hours to give you a healthy work-life balance. However, it\'s important that you meet deadlines and communicate any changes to your schedule or core hours. We believe in open communication and teamwork!

Linderlake Corporation