Job Description

Job Title

ECS Event Specialist

Classification

Administrative Analyst/Specialist - Non-Exempt

AutoReqId

523829

Department

Dean\'s Office, Engineering and Computer Science

Sub-Division

College of Engineering and Computer Science

Salary Range

Classification Range $3,518 - $6,791 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,518 - $3,750 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and weekend hours.

About CSUF

Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California\'s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University\'s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government, or proceed to acquire advanced degrees in their own or related fields. We are seeking an exceptional individual to join our team as the ECS Event Specialist (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The ECS Event Specialist provides high level administrative support to the Dean and other administrators of the College of Engineering and Computer Science (ECS). Serves as the ABET accreditation and annual reports coordinator, involving multiple departments and outside agencies. Serves as the assets and equipment coordinator. Evaluates travel forms, recommends approval, and monitors timely processing. Serves as the Department Information Technology Coordinator (DITC). Requests additions, moves, and changes for faculty, instructors, staff, student workers, and administrative accounts. Interfaces with IT for the tracking of compliance training. Manages ECS People Directory, email, computer log-in accounts, and completes IT Clearances.

Facilitates the publishing of ECS events and calendar with regards to the CSUF calendar, bulletin board, and CSUF news. Serves as the college events and special projects coordinator. Conducts and oversees ECS events and recommends finance and resource improvements. Designs invitations and announcements, negotiates and coordinates venue, catering, facilities use agreement contracts, and obtains approvals. Selects and purchases promotional items, solicits bids, negotiates pricing, and interfaces with Strategic Communications for artwork and branding design. Generates analytical reports and makes recommendations for improving processes. Works with the Dean\'s Office Budget Analyst to track budgets and generate s documents for financial activity including state, Auxiliary Services Corporation (ASC), University Advancement (UA), and Philanthropic Foundation (CSFPF) funds. Serves as the Dean\'s Office budget account coordinator. Serves as the college curriculum and schedules resource expert. Oversees the college departments\' schedule building and changes. Assists with the training and oversight of student assistants. Other duties as assigned.

Essential Qualifications

Bachelor\'s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Experience in a academic administrative office or private sector office with equivalent functions. Strong knowledge of campus administrative structures and university policies and procedures.

License/Certifications

Valid California driver\'s license.

Special Working Conditions

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University\'s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Hiring Preference

On-Campus CSUEU Employees

Advertised: Sep 21, 2023 (7:00 AM) Pacific Daylight Time
Applications close: Oct 05, 2023 (9:00 PM) Pacific Daylight Time

California State University, Fullerton