Job Description

Position Details

Advertising/Posting Title Event Administrative Support Coordinator
Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.
Posting Summary

The Grossman School of Business Event Administrative Support Coordinator is responsible for providing coordination and administrative support for programs and events within the Grossman School of Business (GSB). Develop and track program budgets in collaboration with the Business Manager and faculty/staff assigned to each event. Oversee all contract agreements associated with programs and events, including bid evaluations, negotiations, final cost estimates, cost reconciliations, and special requests/arrangements. Oversee event supply inventory, including ordering, pickup, delivery, and restocking. Provide additional hands-on support at events, to include room setups, moving furniture, and other event setup and breakdown needs. Oversee student travel arrangements related to experiential programs. Coordinate site registrations and list/roster maintenance, generate surveys, and collect data. Coordinate, create and facilitate production of digital and physical event-related assets. Supervise event support student employees.
Minimum Qualifications (or equivalent combination of education and experience)

Associate degree in business, hospitality or related \xef\xac\x81eld and one to three years of event, hospitality or other related experience required. Effective written, verbal, and interpersonal communication skills required. Strong attention to detail and organizational skills required. Demonstrated customer service, administrative, and operational support skills required. Proficiency in spreadsheet, database, and word-processing applications required. Pro\xef\xac\x81ciency with Internet resources required. Demonstrated ability to learn new methods and work independently or collaboratively with internal and external stakeholders. Demonstrated multicultural competence and a commitment to fostering an inclusive environment required.
Desirable Qualifications

Experience in interacting with entrepreneurs, business owners, advisors, and educators desired. Experience with database management. Self-starter.
Other Information
Special Conditions Bargaining unit position, External candidates must complete a 4-month probationary period, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), A probationary period may be required for current UVM employees, Background Check required for this position
FLSA Non-Exempt
Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)) 28.63
Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)) 16.84
Staff Hiring Band Hiring salary budgeted at mid to high end of pay band
Union Position Yes, UVMSU ($20 minimum hourly rate)

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice. Job Open Date 02/05/2024
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled No

Position Information

Position Title Business Support Generalist
Posting Number S4895PO
Department Grossman School of Business/58000
Position Number 00026970
Employee FTE 1.00
Employee Term 12

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(Open Ended Question)

Documents Needed to Apply

Required Documents * Resume

• Cover Letter/Letter of Application

Optional Documents * Other Document (1)

• Other Document (2)
• Other Document (3)
• Multi Media

University of Vermont