Job Description

As an Event Operations Coordinator, you will be responsible for supporting the planning, execution, and post-event processes to ensure seamless onsite operations and event production. This role will also focus on overseeing the day-to-day operations of our events warehouse. The ideal candidate will demonstrate strong problem-solving skills, the ability to manage inventory and logistics efficiently, and work collaboratively with internal teams and vendors to deliver successful events.Ready to get in the driverxe2x80x99s seat? Join us!What youxe2x80x99ll do

• Oversee all warehouse operations, including receiving, organizing, and distributing event materials and equipment.
• Support event project management needs - ensuring timelines and event checklists are communicated and tracked.
• Manage inventory systems to ensure accurate tracking of all event related items.
• Support various event administration needs including PowerPoint presentations, budget updates, COI /vendor management and contract submissions.
• Assist with all on-site event operations, including setup, execution, and breakdown.
• Support post-event evaluations, including gathering feedback and assisting with reports on event performance and improvements.
• Research and negotiate with event vendors, submit RFPxe2x80x99s, and finalize contracts.
• Supervise the packing and preparation of event supplies, ensuring accuracy and adherence to event timelines.
• Troubleshoot and resolve on-site issues promptly and effectively during events.
• Maintain the cleanliness, safety, and organization of the Hagerty warehouse facility.

This Might Describe You

• A strong desire to be helpful with a solution-oriented mindset.
• Ability to lift and move heavy equipment, as well as operate warehouse machinery such as forklifts (certification is a plus).
• Strong communication and writing skills. You must be outgoing, friendly, and relatable. Must be comfortable interacting with people.
• Problem-solving mentality with the ability to remain calm under pressure.
• A solid working understanding of modern computers (Windows or Macintosh) and common productivity software (Microsoft Word, Microsoft Excel, Google Docs). Excellent web browsing skills (Chrome, Firefox, Safari) and ability to research online.
• Excellent time management skills - you must have the ability to batch work, juggle competing priorities to meet deadlines.
• Flexibility to work irregular hours, including evenings and weekends as event schedules require.

Other things to note

• This position requires the candidate to work from our events office based in Traverse City, MI.
• Familiarity with public company requirements, including Sarbanes Oxley and key regulations, if applicable. For SOX compliant roles, responsible for designing, executing, and documenting internal controls where they have been identified as owners to prevent errors in financial reporting, processes, and business operations. Including attestation to the completeness, accuracy, and compliance of all financial reporting data, where applicable.

Say hello to HagertyHagerty is an automotive enthusiast brand and the worldxe2x80x99s largest membership organization. Along with being a best-in-class provider of specialty insurance for enthusiasts, Hagerty is also home to the Hagerty Drivers Foundation, Garage + Social, Hagerty Drivers Club, Marketplace and so much more. Committed to saving driving for future generations, each and every thing Hagerty does is dedicated to the love of the automobile.Hagerty is a rapidly growing company that values a winning culture. We provide meaningful work for, and invest in, every single team member.At Hagerty, we share the road. We are an inclusive automotive community where all are welcomed, valued and belong regardless of race, gender, age or car preference. We are united by our shared passion for driving, our commitment to preserve car culture for future generations and our desire to make a positive impact in the world.If you reside in the following jurisdictions: Illinois, Colorado, California, District of Columbia, Hawaii, Maryland, Minnesota, Nevada, New York, or Jersey City, New Jersey, Cincinnati or Toledo, Ohio, Rhode Island, Vermont, Washington, British Columbia, Canada please email recruiting@hagerty.com for compensation, comprehensive benefits and the perks that set us apart.#LI-RemoteEEO/AAIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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