Job Description

Job Information

Open to the general public and any current Municipal employee.

This is an Executive position and the incumbent serves at the pleasure of the Municipal Clerk.

DEPARTMENT: Assembly
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m. (periodically, may need to work on some Tuesday evenings of Assembly meetings)
LOCATION OF WORK: 632 W. 6th Avenue

Example of Duties

The Executive Administrative Assistant in the Municipal Clerk\'s Office works closely with the Municipal Clerk, the Deputy Clerks, and the Assembly Program & Budget Analyst; the Executive Administrative Assistant is responsible for a vast range of administrative and financial functions including processing payroll for the Assembly Department, processing accounts payable for the Assembly and Municipal Clerk Divisions, handling accounts receivable for the Municipal Clerk, contract management, executive orders for street name changes, travel management for the Assembly and Municipal Clerk Divisions. In addition, the incumbent assists the public in person and on the telephone, via email, as well as assists the rest of the clerk\'s office with certain clerical duties. Performs other related duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and four (4) years of experience in office clerical and/or administrative work.

OR

Associate\'s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in office clerical and/or administrative work.

OR

Bachelor\'s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in office clerical and/or administrative work.

Must possess a State of Alaska Notary Public Certification or obtain one within three (3) months of hire.

Preferences:

Ability to type at a net speed of 60 WPM.
Experience payroll, accounts payable, and/or purchasing.
Proficient in Microsoft Word, Excel, and Outlook.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to . E-Verify\xc2\xae is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, appointment to this position will be conditional upon becoming a Notary Public within 30 days of hire.

All required certifications and licenses must remain current for the duration of employment.

If selected for hire, appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference:
Veterans who wish to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran or similar document. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

An individual currently serving as a member in good standing in the National Guard or the organized military reserves who wishes to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual\'s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process:
Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, the applicant will be directed to the website to log into an existing account (or to create an account) containing the application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant\'s profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571

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