Job Description

Reference: ASPUS00443


Stamford, Connecticut

Permanent - Full Time

About us

Since Aspen was founded in 2002, we have become a leading, diversified specialty insurance and reinsurance company. We respond thoughtfully and creatively to find the best outcomes for our clients and business partners through carefully tailored solutions. We believe the way we work is just as important as the work we do, and we are guided by our core values of respect, honesty, trust and professionalism.
Aspen is a great place to develop your career offering an exciting and challenging environment where achievement is rewarded.

The role

To provide administrative and secretarial assistance.

Key accountabilities

• Coordinate Manager\xe2\x80\x99s diary and schedule, including;
  • Managing all travel arrangements and if requested preparing an itinerary folder with relevant trip details
  • Arranging meetings, including; room bookings and set up, organizing refreshments, and preparing documents as appropriate
  • Liaising with other Executive Assistants / Personal Assistants when scheduling meetings, travel arrangements and events

• Compile Manager\'s expenses and enter into Concur for approval and reimbursement in a timely manner and in accordance with Aspen\'s expenses policy
• Read and route incoming mail, and if requested email, and complete any photocopying / document printing as requested
• Prepare PowerPoint presentations and assist in report generation as requested
• Provide support to ad-hoc projects as requested
• Provide administrative and organizational support to internal and external events/conferences and where appropriate work with the Group event management team to organize and execute events on behalf of Aspen
• Responsible for submitting, and when within delegation authorities approving, invoices that have been submitted on Concur
• Responsible for tracking corporate T&E budgets and ensuring that Managers are regularly updated on spend-to-date
• Provide administrative and organizational support to internal staff and external clients as needed
• As requested, attend meetings to take minutes and action items. Follow up on action items as required

Skills & experience

• Relevant experience working for a senior executive(s)
• Strong written and verbal communication skills
• Strong organizational and prioritization skills
• Technical and presentation skills suitable for a professional environment
• Strong ability to build relationships with members of the business
• Self-motivated team player with good interpersonal skills and a willingness to use own initiative within authorized parameters
• Discretion when dealing with confidential and sensitive information

Other

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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