Job Description

Join a Trendy Clothing Brand as an Executive Assistant to the CEO. This brand is based in Vernon, CA and is looking for someone who can work on-site 100% Monday - Friday.

This role is temp-to-perm!

The Executive Assistant will help the President/CEO work more effectively and efficiently toward the organization\'s growth goals. The Executive Assistant will use their initiative, discipline, discretion, and decision-making skills to handle various administrative tasks, such as managing calendars, scheduling meetings, coordinating travel, preparing reports, and completing special projects. The Executive Assistant will also anticipate and respond to the needs of the President and CEO.

Duties:

• Manage and support calendars for CEO, President, and broader organization with scheduling of internal and external meetings.
• Proactively manage and execute meeting preparation for the executive and leadership team for optimal meeting experience (i.e., meeting objectives, agenda, notes, deck preparation, research)
• Proactively follow up on action items to drive accountability of meeting actions
• Conserves executive\'s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Actively manage executive and leadership team priorities to execute on company initiatives and priorities
• Design and execute enterprise internal team meetings and events (i.e. Town Halls, happy hours, team events)
• Execute on external events in tandem with executive and leadership team
• Manage space planning, office assignments, and facilities requests in tandem with HR
• Manage travel for executive and leadership team, expedite expense reports
• Completes projects by deadline and to supervisor\'s standards
• Supports the executive with all administrative tasks
• Manage CEO\'s calendar and monitor, screen, maintain and prioritize incoming electronic mail, contacts, and files.
• Attend meetings with Cross-functional Executives, Managers & Supervisors as needed.
• Obtain and provide CEO with key data, KPI\'s, reports, and presentations and provide support for Meetings, Projects & Policy decisions as needed.
• Initiate, maintain, & update projects as required or requested by CEO.
• Manage highly sensitive information with discretion and confidentiality.
• Communicate with internal & cross functional executives, managers & supervisors in supportive and collaborative manner, so that teams remain on the same page, schedules are being met, and KPI\'s are achieved.

Qualifications:

• Minimum two or more years of experience in a similar position
• Experience in data analysis/project management with successful deployment demonstrating measurable positive results.
• Apparel, Fashion Manufacturing Production Experience, or Wholesale Sales/Sales a plus ?
• Bachelor\'s Degree a plus
• Excellent Proficiency in Excel, (Advanced Pivot Tables , VLOOKUP, etc.) Power Point, Word, & Email, ?
• Proficiency in Teams, Zoom, Calendar, or similar tools
• Project management experience & expert application user
• ERP, PLM, File Maker Pro, Monday, Asana, Photo Shop, a plus
• Accepts responsibility for own actions.
• Demonstrate the highest level of ethics and ability to always maintain confidentiality with all situations and documentation

Don\'t miss this amazing opportunity! APPLY TODAY!

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