Job Description

The job of EXECUTIVE DIRECTOR FACILITIES & PLANNING is done for the purpose/s of providing support to the instructional program with specific responsibilities for organizing, administering, and leading a comprehensive program of maintenance, grounds and custodial services that provide and maintain in an efficient and economical manner the facilities, grounds, equipment, and furnishings of the district, so that all students, staff, and the community are assured of clean, safe, attractive, and healthy places in which to learn and work.
Essential Functions

• Lead, organize, manage, and supervise all facilities, maintenance, grounds, and custodial operations of the district in compliance with all applicable federal, state, and local laws and regulations, and Governing Board policies and procedures.
• Provide a regular program of staff development to promote cleanliness, efficiency, effective procedures, communication skills, work attitudes, and ethics.
• Develop and implement a multi-\xc2\xad--year comprehensive maintenance program that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the district.
• Recommend facility improvement and modernization to improve the systems, equipment, and facilities of the district.

• Inspect new construction, repair work, projects, equipment, work orders, daily maintenance, and supplies, etc. for the purpose jobs are completed efficiently.
• Conduct regular inspections of all school facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness and safety are maintained. Recommend any improvements needed.
• Develop a custodial services plan for each building that outlines the tasks of and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities. Establish and implement an effective summer and non-\xc2\xad--school day program of specialized cleaning and repairs.
• Develop and recommend a yearly budget, and then administer the approved budget, completing all required documentation.
• Maintain current drawings and engineering records describing district facilities, equipment, and grounds.
• Maintain the Fixed Assets Inventory of all equipment and other assets in facilities department.
• Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows federal, state, and local regulations. Assist with the development and annual review of the district\xe2\x80\x99s Strategic Plan and Capital Improvement Plan.
• Approve the specifications and recommend contractors to perform maintenance and repair services, using established district procedures. Supervise and inspect the work performed and recommend payment upon satisfactory completion of the work.
• Develop, implement, and monitor an effective grounds maintenance program, including playground equipment, to ensure that the grounds are attractive and safe. Work cooperatively with the Athletic Director and with principals in the preparation of playing fields and facilities for athletics and school activities.
• Communicate regularly with cabinet, principals, and appropriate staff about the needs and regulations and procedures for the effective operation of the buildings and the maintenance and custodial programs of the schools so that cooperative working relationships with building staff are encouraged and maintained.
• Develop, implement, and monitor an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities.
• Operate electronic and other equipment needed to carry out job functions and responsibilities.
• Maintain effective communications with students, staff, and parents to elicit support and to seek perceptions and ideas for the improvement of the facilities.
• Attend required meetings and serve, as appropriate, on staff committees.
• Display the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the school. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.
• Avoid actual or appearance of conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors.
• Adhere to federal and state statutes and regulations, construction codes, Governing Board policies and procedures, and contractual obligations.

Marginal Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

• Have excellent leadership and organizational skills and the ability to motivate people.
• Have at least ten years of experience in facilities management, construction and/or property management, with a minimum of five years in a supervisory capacity.
• Demonstrate knowledge of construction codes, health, and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.
• Have excellent integrity and demonstrate good moral character and initiative. Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents, and the community.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Demonstrate the ability to use computers for word processing, data management, and telecommunications.

Responsibility

• Responsibilities include working independently under broad organizational guidelines to achieve unit objectives; managing multiple departments; supervising the use of funds. Utilization of some resources from other work units is often required to perform the job\'s functions. There is a continual opportunity to impact the organization\xe2\x80\x99s services.

Work Environment

• The usual and customary methods of performing the job\'s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 50% sitting, 25% walking, and 25% standing. The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness.

Experience: Job-related experience within a specialized field is required.

Education (Minimum): Bachelor\xe2\x80\x99s degree in job-related area or equivalent job experience

Other Requirements

• Must be able to pass a fingerprint and background clearance check.
• Must be able to obtain and maintain an Arizona driver\xe2\x80\x99s license, and have a good driving record.
• Must have excellent oral and written communication skills.
• Must be able to bend, crawl, climb and work within small spaces
• May be required to lift and carry heavy, bulky supplies and materials weighing up to 50 pounds.
• May be required to work outside normal working hours.May be required to travel to perform work functions.

Attachment(s):

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Peoria Unified School District