Job Description

Position Purpose:

This full-time finance specialist position consists of maintaining A/P and A/R and assisting the staff accountant and CFO. An ideal candidate is confident, comfortable making independent decisions, able to maintain confidentiality, can provide a high level of quality customer service and problem solving, is organized, familiar with accounting procedures and accounting software, detail-oriented, accurate, tactful, and diplomatic. The ability to become proficient in Vermont Foodbank policies and procedures is required.

Building equity and racial justice into Vermont Foodbank\'s organizational practices is everyone\'s responsibility, and it requires the commitment and collaboration of every employee and team. Therefore, everyone is expected to honor diversity, contribute to an inclusive organizational culture, and leverage their own personal agency and scope of influence to center equity.

Job Specifics

The position will be a full time, hourly, and in person based out of the Barre office. The starting pay for this position is set at $25 an hour ($52,000 annually).

Essential Functions and Responsibilities:

• Works cooperatively and able to communicate with staff and volunteers to support the mission of the Foodbank to meet and sustain Foodbank goals.
• Positively contribute to an organizational culture of safe and secure food handling, warehousing, and distribution.
• The Foodbank relies on volunteers every day to fulfill our mission. All Foodbank employees must support our culture of philanthropy by treating every volunteer with appreciation and respect.
• This position will occasionally require you to travel to other Foodbank locations and to attend required meetings, trainings, etc. Some out-of-area and overnight travel may be expected.
• Participate in special events and committees.
• Responsible for all aspects of accounts payable including, but not limited to:
• Communicate with staff regarding new vendors (New Vendor Form) and existing vendors.
• Invoice/credit vendor tracking and maintenance.
• Data entry of invoices and credits.
• Center (on-line credit card platform) staff training and maintenance.
• Vendor Payments.
• Vendor W-9s.
• Maintain vendor certificate of liability (COL) and update accounting software.
• Maintain 1099 codes for year-end taxes.
• Maintain, balance, and replenish petty cash monthly to G/L.
• Work with warehouse staff on purchase order invoices and credits when needed.
• Work with staff on timely submission of invoices.
• Responsible for all aspects of accounts receivable including, but not limited to:
• Record agency payments in Ceres 5.1.
• Balance accounts receivable (cash receipts applied) at month end.
• Record misc. deposits in G/L daily.
• Work with Philanthropy to record/log donations, and prepare and deliver organizational deposits to bank, as needed.
• Maintain yearly membership spreadsheets and issue membership invoices.
• Issue all agency donation credits.
• Issue all agency credits non-inventory related.
• Review aged accounts receivables on a bi-weekly basis and document collection efforts while providing excellent customer service.
• Assist in yearly audits.
• Maintain and update all SOPs as needed.
• Pursue efficiency improvements for position including but not limited to; maximizing software potential, paperless options, streamlining tasks.
• Maintain, via data entry, vehicle log-entering vehicle fuel, vehicle R&M, vehicle leases monthly.
• Review with new hires on VF tax exemption procedure and keep tax exempt laminates updated.
• Update VF W-9 quarterly, or upon request from fundraising.

Other Functions:

• Other duties as assigned.

Skills/Qualifications:

The requirements listed below are representative of the education, experience, knowledge, skills, and/or abilities an individual needs in order to perform this job successfully.

Education and/or Experience:

• A minimum of a bachelor\'s degree preferred
• Five to seven years of experience in finance and office management is required.

Other Skills and Abilities:

• Employee must be able to work independently and respect confidentiality.
• Employee must be able to demonstrate critical thinking and problem-solving skills.
• Employee must be able to lift a minimum of 10 pounds.
• Employee must be able to work flexible hours, including evenings and weekends.
• Excellent interpersonal and team skills are necessary with the ability to work independently in taking charge of assignments.

Language Skills:

• Employee must be proficient in oral, written skills and presentation skills to a variety of audiences and have a firm command of the English language.

Technical/Computer Skills:

• A high level of knowledge of the Microsoft \xc2\xa9 Office Suite (Excel, Access, PowerPoint, Word, and Outlook) is expected.
• Knowledge of Raiser\'s Edge and Ceres 5.1 preferred.

Certifications/Licenses/Registrations:

• A valid Vermont Driver\'s License.
• 3-year motor vehicle report (MVR) showing a clean driving record.

What types of administrative or budgetary responsibilities are required in this position?

The finance team works in tandem with the EPeC team to support the organization wherever needed. Assist staff accountant through budget process and help manage the finance budget as a team.

PI224923555

VERMONT FOODBANK